Supply Chain Practitioner x1

Supply Chain Practitioner x1

Position Details

• Job Title: Supply Chain Practitioner
• Reference Number: H/S/3/2026
• Centre: Universitas Academic Hospital
• Salary: R338 106 per annum
• Benefits:
  • 13th Cheque
  • Home Owner Allowance
  • Medical Aid (Optional, subject to prescribed requirements)

Job Purpose

The Supply Chain Practitioner is responsible for coordinating and maintaining Supply Chain Management (SCM) processes within the hospital. The role focuses on procurement administration, logistics management, demand management, acquisition management, warehouse operations, asset management, loss control, supplier liaison, and transaction processing through the LOGIS and BAS systems.

The successful candidate will ensure compliance with SCM legislation, departmental policies, financial delegations, and procurement procedures while supporting efficient service delivery within the hospital environment.

Minimum Requirements

Educational Qualifications

• Senior Certificate (Grade 12).
• National Diploma (NQF Level 6) in one of the following:
  • Supply Chain Management
  • Public Management
  • Financial Management
  • Equivalent relevant qualification

Additional Requirements

• LOGIS Certificate.
• BAS Certificate.

Knowledge Requirements

Candidates should demonstrate knowledge of:

Supply Chain Management

• Supply Chain Management principles and practices.
• Demand Management.
• Acquisition Management.
• Logistics Management.
• Asset Management.
• Warehouse Management.
• Disposal Management.
• Loss Control procedures.

Legislative Framework

• Public Finance Management Act (PFMA).
• Treasury Regulations.
• Supply Chain Management legislation and directives.
• SCM delegations and policies.
• Public sector procurement procedures.

Systems Knowledge

• LOGIS (Logistical Information System).
• BAS (Basic Accounting System).
• Electronic procurement systems.
• Inventory management systems.

Required Skills and Competencies

Technical Skills

• Procurement administration.
• Logistics coordination.
• Supplier management.
• Contract and quotation administration.
• Inventory and warehouse management.
• Financial transaction processing.
• Asset control and disposal procedures.

Computer Skills

• LOGIS System proficiency.
• BAS System proficiency.
• Microsoft Word.
• Microsoft Excel.
• Microsoft Outlook.
• Electronic reporting systems.

Core Competencies

• Communication skills.
• Interpersonal skills.
• Problem-solving ability.
• Analytical thinking.
• Numerical skills.
• Literacy and report-writing skills.
• Presentation skills.
• Supervisory skills.
• Planning and organizational skills.
• Attention to detail.

Personal Attributes

• Professional integrity.
• Accountability.
• Accuracy.
• Reliability.
• Ability to work under pressure.
• Team leadership ability.
• Results-oriented approach.

Key Duties and Responsibilities

1. Supply Chain Management Coordination

• Coordinate the implementation of Supply Chain Management practices.
• Ensure compliance with SCM policies and procedures.
• Monitor SCM operational activities and service delivery.
• Communicate changes in logistics management processes to stakeholders.
• Support continuous improvement of SCM systems and procedures.

2. Logistics Management

Manage logistics activities including:

• Ordering and procurement processes.
• Transit-In transactions.
• Transit-Out transactions.
• Warehouse operations.
• Quotations administration.
• Goods receiving and distribution processes.
• Inventory movement control.

3. Demand and Acquisition Management

• Participate in demand planning processes.
• Coordinate acquisition management activities.
• Process procurement requests.
• Prepare and place orders with suppliers.
• Ensure procurement transactions comply with applicable delegations.
• Verify procurement documentation before processing.

4. LOGIS and BAS Administration

• Capture and approve transactions on LOGIS and BAS according to delegated authority.
• Ensure transactions are processed accurately and timeously.
• Verify compliance with financial and SCM delegations.
• Monitor system-generated reports.
• Maintain accurate electronic records.

5. Supplier and Procurement Administration

• Prepare and issue purchase orders.
• Follow up with suppliers regarding deliveries.
• Monitor supplier performance and delivery schedules.
• Resolve delivery delays and procurement issues.
• Verify supplier banking details before authorization of orders.
• Ensure all procurement documentation is complete and certified where required.

6. Asset and Loss Control Management

• Support asset management processes.
• Coordinate disposal of assets according to approved procedures.
• Assist with asset verification and tracking.
• Monitor loss control activities.
• Ensure compliance with asset management policies.

7. Order and Transaction Monitoring

• Ensure order registers are maintained accurately.
• Update and safeguard procurement records.
• Monitor unauthorized orders on a weekly basis.
• Verify transaction compliance with approved delegations.
• Ensure procurement records are properly maintained for audit purposes.

8. Administrative Functions

• Perform SCM-related administrative duties.
• Maintain records and filing systems.
• Prepare reports and statistics.
• Support audit and compliance reviews.
• Compile management information and operational reports.

9. Staff Supervision and Development

• Allocate duties to subordinate staff.
• Monitor quality of work performed.
• Assess employee performance.
• Facilitate staff development initiatives.
• Mentor and guide team members.
• Maintain discipline within the unit.
• Promote compliance with departmental standards and procedures.

Key Performance Areas (KPAs)

The successful candidate will be evaluated on:

• Compliance with SCM legislation and policies.
• Accuracy of LOGIS and BAS transactions.
• Efficient procurement and logistics processes.
• Effective supplier management.
• Proper maintenance of SCM records and registers.
• Timely processing of procurement requests.
• Effective warehouse and inventory control.
• Compliance with delegations and financial controls.
• Staff supervision and development.
• Quality of administrative reporting.

Ideal Candidate Profile

The ideal candidate should:

• Have strong knowledge of government procurement systems.
• Be experienced in LOGIS and BAS operations.
• Possess excellent analytical and problem-solving skills.
• Be highly organized and detail-oriented.
• Demonstrate strong communication and interpersonal abilities.
• Be capable of supervising staff and managing workloads.
• Have a commitment to accountability, compliance, and service excellence.

Career Development Opportunities

This position provides valuable experience and growth opportunities in:

• Supply Chain Management
• Procurement Management
• Logistics Management
• Demand and Acquisition Management
• Asset Management
• Warehouse Management
• Financial Administration
• Public Sector SCM
• Operations Management

Suitable Qualifications

Applicants with qualifications in the following fields are particularly suitable:

• Supply Chain Management
• Logistics Management
• Public Management
• Financial Management
• Business Management
• Procurement Management
• Operations Management
• Public Administration

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