State Accountant x3

State Accountant x3

Position Details

• Job Title: State Accountant
• Reference Number: H/S/2/2026
• Number of Posts: 3
• Centre: Universitas Academic Hospital
• Salary: R338 106 per annum
• Benefits:
  • 13th Cheque
  • Home Owner Allowance
  • Medical Aid (Optional, subject to prescribed requirements)

Job Purpose

The State Accountant is responsible for supervising and maintaining financial management processes within the hospital. The role focuses on salary administration, taxation, bookkeeping, debt management, budgeting, revenue management, claims administration, BAS support, financial reporting, and supervision of finance personnel.

The successful candidate will ensure compliance with government financial regulations, maintain accurate financial records, support users of the Basic Accounting System (BAS), and contribute to sound financial governance within the institution.

Minimum Requirements

Educational Qualifications

• Senior Certificate (Grade 12).
• Diploma in Financial Management (NQF Level 6) or equivalent qualification recognized by South African Qualifications Authority.

Experience

• Minimum 3 years’ experience in a finance environment.

Additional Requirements

• LOGIS Certificate.
• BAS Certificate.

Knowledge Requirements

Candidates should possess knowledge of:

Financial Management

• Public sector financial administration.
• Budget management and control.
• Revenue and expenditure management.
• Salary administration.
• Tax administration.
• Debt management.
• Bookkeeping principles.
• Claims administration.
• Banking procedures.

Legislative Framework

• Public Finance Management Act (PFMA).
• Treasury Regulations.
• Government financial policies and directives.
• Tax legislation applicable to public institutions.
• Financial reporting requirements.

Systems Knowledge

• BAS (Basic Accounting System).
• LOGIS (Logistical Information System).
• PERSAL (Personnel and Salary Administration System).
• Government financial interfaces and electronic systems.

Required Skills and Competencies

Technical Skills

• Financial administration.
• Bookkeeping and reconciliations.
• Budget administration.
• Debt and claims management.
• Financial reporting.
• BAS system administration.
• Financial analysis.
• Ledger account management.

Computer Skills

• BAS.
• LOGIS.
• PERSAL.
• Microsoft Excel.
• Microsoft Word.
• Microsoft Outlook.
• Financial reporting systems.

Core Competencies

• Analytical thinking.
• Problem-solving ability.
• Numerical skills.
• Literacy and report-writing skills.
• Supervisory skills.
• Attention to detail.
• Financial accuracy.
• Time management.

Communication Skills

• Written communication.
• Verbal communication.
• Ability to communicate financial matters tactfully.
• Stakeholder support and customer service.

Key Duties and Responsibilities

1. Financial Administration Management

Supervise and maintain financial administration functions including:

• Salary payments and deductions.
• Revenue collection and cashier functions.
• Banking administration.
• Debt management.
• Budget administration.
• Financial reconciliations.
• Bookkeeping functions.

Ensure all financial processes comply with approved policies, legislation, and financial controls.

2. Salary and Tax Administration

• Monitor salary-related transactions.
• Verify salary payments and deductions.
• Support salary administration through PERSAL interfaces.
• Calculate and process tax obligations.
• Ensure accurate payments to the South African Revenue Service (SARS).
• Monitor tax compliance and reporting requirements.

3. Claims and Recoverable Accounts Management

• Maintain claims recoverable and payable accounts.
• Manage claims involving Provincial Departments.
• Manage claims involving National Departments.
• Administer claims involving external institutions.
• Verify claims before processing.
• Monitor outstanding claims and balances.
• Ensure timely settlement and recovery processes.

4. Bookkeeping and Ledger Management

• Verify clearing of ledger accounts.
• Process journals on BAS.
• Capture BAS payments.
• Review financial reports and reconciliations.
• Ensure accurate account balances.
• Monitor accounting transactions for compliance and accuracy.

5. Budget Administration

• Capture budget allocations on BAS.
• Process virements and budget adjustments.
• Monitor budget transactions.
• Assist with budget control processes.
• Ensure proper recording of budget amendments.

6. Revenue and Banking Administration

• Monitor cashier and revenue functions.
• Verify banking transactions.
• Monitor cheque payments.
• Ensure proper recording of receipts.
• Support financial controls relating to cash and banking activities.

7. BAS System Support

Provide first-line support to BAS users by assisting with:

• Allocations.
• Budgets.
• Debts.
• Disbursements.
• Receipts.
• Journals.
• Reporting functions.
• Bank service interfaces.
• Printing payment stubs.
• Third-party transport functions.
• System-related enquiries.

8. System Interface and Security Administration

Support BAS integration with:

• PERSAL.
• LOGIS.
• Banking systems.
• Other approved government systems.

Additional responsibilities include:

• Assisting with new BAS system releases.
• Password reset support.
• Training nominations and coordination.
• User profile verification.
• Printer profile management.
• BAS security administration reporting.

9. Reporting and Compliance Monitoring

• Compile weekly reminder letters for outstanding claims older than 30 days.
• Compile monthly status reports.
• Compile Key Control Matrix (KCM) reports.
• Issue monthly confirmation letters for outstanding balances.
• Prepare quarterly BAS user-profile verification reports.
• Maintain financial records for audit and compliance purposes.

10. Staff Supervision and Development

• Allocate duties to finance personnel.
• Monitor quality and accuracy of work.
• Assess employee performance.
• Facilitate staff development and training.
• Maintain discipline and compliance within the section.
• Support continuous improvement initiatives.

Key Performance Areas (KPAs)

The successful candidate will be evaluated on:

• Accuracy of financial transactions.
• Effective BAS system administration and support.
• Timely claims recovery and settlement.
• Compliance with PFMA and Treasury Regulations.
• Accuracy of financial reporting.
• Proper maintenance of ledger accounts.
• Budget control effectiveness.
• Quality of customer support to BAS users.
• Staff supervision and development.
• Audit compliance and financial governance.

Ideal Candidate Profile

The ideal candidate should:

• Have strong knowledge of public sector financial management.
• Be experienced in BAS, LOGIS, and financial administration processes.
• Possess excellent numerical and analytical abilities.
• Demonstrate strong attention to detail and accuracy.
• Be capable of supervising staff and coordinating workloads.
• Have sound problem-solving and communication skills.
• Be able to work effectively under pressure while maintaining financial integrity.

Career Development Opportunities

This position provides valuable experience and advancement opportunities in:

• Financial Management
• Government Accounting
• Public Sector Finance
• Budget Management
• Treasury Administration
• Financial Systems Administration
• Internal Control and Compliance
• Finance Supervision and Management
• Public Financial Governance

Suitable Qualifications

Applicants with qualifications in the following fields are particularly suitable:

• Financial Management
• Accounting
• Public Finance
• Cost and Management Accounting
• Public Administration (Finance specialization)
• Commerce (Finance)
• Financial Information Systems

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