Transport Officer x1
Position Details
- Job Title: Transport Officer
- Reference Number: H/T/1/2026
- Centre: Universitas Academic Hospital
- Salary: R338 106 per annum
- Benefits:
- 13th Cheque
- Home Owner Allowance
- Medical Aid (Optional, subject to prescribed requirements)
Job Purpose
The Transport Officer is responsible for managing and coordinating the hospital’s transport and fleet operations to ensure the efficient, safe, and cost-effective utilization of departmental vehicles. The role includes vehicle allocation, trip management, fleet maintenance, driver supervision, fuel management, compliance monitoring, record keeping, and staff development.
The successful candidate will ensure that all transport services support the operational needs of the hospital while complying with government transport policies and fleet management regulations.
Minimum Requirements
Educational Qualifications
- Grade 12 (Senior Certificate).
- A recognized three-year qualification in:
- Public Administration, or
- Fleet Management, or
- Related relevant qualification.
Experience
- Minimum 2 years’ experience in a transport or fleet management environment.
Additional Requirements
- Valid driver’s licence.
Knowledge Requirements
Candidates should possess knowledge of:
Fleet and Transport Management
- Fleet administration and management.
- Vehicle maintenance planning.
- Transport scheduling and coordination.
- Driver management and supervision.
- Vehicle utilization monitoring.
- Accident reporting procedures.
Legislative and Policy Knowledge
- Government transport policies and procedures.
- Public service fleet management regulations.
- Road Traffic legislation.
- Driver licensing and Professional Driving Permit (PDP) requirements.
- Occupational health and safety requirements.
Financial Administration
- Fuel management procedures.
- Fleet expenditure monitoring.
- Cost control measures.
- Procurement procedures.
- Quotation and invoice verification processes.
Required Skills and Competencies
Technical Skills
- Fleet management.
- Vehicle inspection and maintenance monitoring.
- Transport scheduling.
- Record management.
- Fuel control administration.
- Performance management.
Computer Skills
- Microsoft Word.
- Microsoft Excel.
- Microsoft Outlook.
- Fleet management systems.
- Electronic reporting systems.
Management Skills
- Staff supervision.
- Performance management.
- Leave administration.
- Mentoring and coaching.
- Training coordination.
- Workforce planning.
Communication Skills
- Verbal communication.
- Written communication.
- Report writing.
- Stakeholder engagement.
- Interpersonal relations.
Personal Attributes
- Strong organizational skills.
- Planning ability.
- Analytical thinking.
- Financial management awareness.
- Attention to detail.
- Reliability.
- Accountability.
- Ability to work independently.
- Ability to work under pressure.
- Flexibility to work extended hours when required.
Key Duties and Responsibilities
1. Vehicle Allocation and Trip Administration
- Issue and manage departmental vehicles.
- Authorize and issue trip authorities.
- Verify completion of trip authority documentation.
- Ensure all official trips receive proper authorization.
- Coordinate vehicle usage to maximize cost effectiveness.
- Monitor vehicle availability and allocation.
2. Fleet Monitoring and Vehicle Management
- Conduct vehicle inspections before and after trips.
- Verify vehicle condition and roadworthiness.
- Monitor vehicle cleanliness and presentation.
- Ensure vehicles remain operational and serviceable.
- Check vehicle licence disc expiry dates.
- Monitor vehicle lifespan and replacement requirements.
3. Maintenance and Repairs Coordination
- Develop vehicle maintenance schedules.
- Ensure vehicles are serviced according to mileage requirements.
- Arrange quotations for repairs and maintenance services.
- Monitor maintenance activities and repairs.
- Conduct vehicle inspections to identify defects.
- Ensure timely repair of identified faults.
4. Fuel and Asset Management
- Manage petrol cards and vehicle keys.
- Ensure safekeeping of fuel cards and keys.
- Process petrol slips and fuel invoices.
- Arrange renewal of fuel cards.
- Report lost or stolen fuel cards immediately.
- Monitor fuel consumption and usage patterns.
5. Driver Management and Supervision
- Supervise drivers and transport personnel.
- Monitor driver compliance with policies and procedures.
- Verify Professional Driving Permit (PDP) expiry dates.
- Ensure drivers possess valid licences and permits.
- Manage overtime scheduling and records.
- Monitor attendance and conduct.
6. Compliance and Safety Management
- Ensure compliance with transport regulations and policies.
- Investigate and report vehicle accidents.
- Monitor vehicle safety standards.
- Maintain compliance documentation and records.
- Promote safe driving practices among drivers.
7. Reporting and Administrative Functions
- Verify vehicle log sheets upon vehicle return.
- Maintain transport and fleet records.
- Compile monthly fleet management reports.
- Monitor fleet utilization statistics.
- Attend management meetings and provide transport updates.
- Prepare operational and management reports.
8. Staff Development and Performance Management
- Conduct performance evaluations of drivers and transport staff.
- Identify training and development needs.
- Coordinate in-service training programmes.
- Mentor and support transport personnel.
- Assist with continuous professional development initiatives.
- Manage leave planning and attendance administration.
Key Performance Areas (KPAs)
The successful candidate will be evaluated on:
- Effective fleet utilization.
- Vehicle maintenance compliance.
- Cost-effective transport coordination.
- Accuracy of transport records and reports.
- Fuel management and expenditure control.
- Driver supervision and compliance.
- Vehicle safety and roadworthiness.
- Timely servicing and repairs.
- Staff performance and development.
- Compliance with transport regulations and departmental policies.
Ideal Candidate Profile
The ideal candidate should:
- Have experience managing vehicle fleets and transport operations.
- Be highly organized and detail-oriented.
- Possess strong leadership and supervisory abilities.
- Demonstrate good financial and administrative skills.
- Be capable of making sound operational decisions.
- Have strong communication and report-writing abilities.
- Be able to work independently while managing multiple priorities.
Career Development Opportunities
This role offers valuable experience and progression opportunities in:
- Fleet Management
- Transport Management
- Logistics Management
- Facilities and Support Services Management
- Operations Management
- Government Transport Administration
- Supply Chain and Asset Management
- Public Sector Administration
Suitable Qualifications
Candidates with qualifications in the following fields are particularly suitable:
- Fleet Management
- Transport Management
- Logistics Management
- Public Administration
- Public Management
- Business Administration
- Supply Chain Management
- Operations Management