RFP/01/2025-26 Integrated Financial Management System
Job Overview / Description
- Project Title: Supply, Installation, Commissioning, Maintenance and Support for an Integrated Financial Management System for a Period of Three (3) Years
- Tender Number: RFP/01/2025-26
- Client / Employer: Matjhabeng Local Municipality
Cnr Ryk and Stateway Street,
Welkom, Free State, 9460 - Project Location: Welkom, Free State
Scope of Work:
The successful bidder will be responsible for the supply, installation, commissioning, ongoing maintenance, and support of a fully integrated Financial Management System (IFMS) tailored to meet the operational, statutory, and reporting requirements of a local government environment over a contract period of three (3) years.
The system must cater to the following core functionalities (typically required in local government settings):
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Financial accounting (General Ledger, Accounts Payable & Receivable)
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Budgeting and financial reporting
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Asset and inventory management
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Revenue and expenditure management
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SCM (Supply Chain Management) integration
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Audit trails and internal control mechanisms
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User access control and role-based permissions
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Real-time data analytics and dashboards
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Compliance with National Treasury and MFMA requirements
Contract Type:
Request for Proposal (RFP)
Briefing Session:
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Is there a briefing session? No
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Compulsory? No
Tender Submission Deadline:
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Date: Monday, 30 September 2025
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Time: 14:00 PM
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Submission Method: As per instructions in tender documents (not specified in summary)
Tender Document Access:
Tender documents can be downloaded from:
www.etenders.gov.za
Note: You may be required to create an account and log in to access/download the full tender documentation.
Technical & Functional Requirements:
Service providers must demonstrate the following:
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Proven experience in implementing integrated financial systems in the public sector, preferably municipalities
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Ability to customize and configure the system to fit Matjhabeng Municipality’s structure and regulatory requirements
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Adequate technical support and maintenance capacity within South Africa
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Knowledge of applicable municipal financial legislation (e.g. MFMA, GRAP, SCM regulations)
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Full project implementation methodology, including change management and training plans
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System uptime, SLA guarantees, and system scalability over the 3-year period
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Cybersecurity compliance, data protection, and backup mechanisms
Contact for Enquiries:
Mr. T. Kukuni
071 457 1911
tshepo.kukuni@matjhabeng.co.za
Preferred Suppliers May Also Offer:
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Web-based or hybrid on-prem/cloud architecture
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Mobile access to dashboards or approval workflows
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API integration with existing municipal systems or databases
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Post-implementation support & future upgrade roadmaps
Joint Ventures, Consortia & Subcontracting:
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Joint Ventures and Subcontracting are permitted
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