RFP/01/2025-26 Integrated Financial Management System
Job Overview / Description
- Project Title: Supply, Installation, Commissioning, Maintenance and Support for an Integrated Financial Management System for a Period of Three (3) Years
- Tender Number: RFP/01/2025-26
- Client / Employer: Matjhabeng Local Municipality
Cnr Ryk and Stateway Street,
Welkom, Free State, 9460 - Project Location: Welkom, Free State
Scope of Work:
The successful bidder will be responsible for the supply, installation, commissioning, ongoing maintenance, and support of a fully integrated Financial Management System (IFMS) tailored to meet the operational, statutory, and reporting requirements of a local government environment over a contract period of three (3) years.
The system must cater to the following core functionalities (typically required in local government settings):
Financial accounting (General Ledger, Accounts Payable & Receivable)
Budgeting and financial reporting
Asset and inventory management
Revenue and expenditure management
SCM (Supply Chain Management) integration
Audit trails and internal control mechanisms
User access control and role-based permissions
Real-time data analytics and dashboards
Compliance with National Treasury and MFMA requirements
Contract Type:
Request for Proposal (RFP)
Briefing Session:
Is there a briefing session? No
Compulsory? No
Tender Submission Deadline:
Date: Monday, 30 September 2025
Time: 14:00 PM
Submission Method: As per instructions in tender documents (not specified in summary)
Tender Document Access:
Tender documents can be downloaded from:
www.etenders.gov.za
Note: You may be required to create an account and log in to access/download the full tender documentation.
Technical & Functional Requirements:
Service providers must demonstrate the following:
Proven experience in implementing integrated financial systems in the public sector, preferably municipalities
Ability to customize and configure the system to fit Matjhabeng Municipality’s structure and regulatory requirements
Adequate technical support and maintenance capacity within South Africa
Knowledge of applicable municipal financial legislation (e.g. MFMA, GRAP, SCM regulations)
Full project implementation methodology, including change management and training plans
System uptime, SLA guarantees, and system scalability over the 3-year period
Cybersecurity compliance, data protection, and backup mechanisms
Contact for Enquiries:
Mr. T. Kukuni
071 457 1911
tshepo.kukuni@matjhabeng.co.za
Preferred Suppliers May Also Offer:
Web-based or hybrid on-prem/cloud architecture
Mobile access to dashboards or approval workflows
API integration with existing municipal systems or databases
Post-implementation support & future upgrade roadmaps
Joint Ventures, Consortia & Subcontracting:
Joint Ventures and Subcontracting are permitted
You may submit your company details to form partnerships for this tender
Register and login to create a business listing if you’re seeking partners