Cleaning Services and Food Services Aid(24) Months
Job Overview / Description
- Project Title: Appointment of a Service Provider to Render Cleaning Services, Hygiene Services, Fumigation/Pest Control, and Food Services Aid
Contract Duration: Twenty-four (24) Months
Location: Department of Mineral and Petroleum Resources (DMPR), Free State Regional Office – Welkom - Tender Number: DMPR/007/2025/26
- Client / Employer: Department of Mineral Resources and Energy
Head Office: 70 Meintjies Street, Sunnyside, Pretoria
Service Delivery Site: 9459 The Strip Building, 314 State Way and Bok Streets, Welkom - Tender Type: Open Tender (Request for Bid)
Scope of Work:
The appointed service provider will be responsible for delivering a full suite of facilities support services, ensuring cleanliness, hygiene, pest control, and catering support that complies with Occupational Health and Safety Act (OHSA) regulations.
Core Services:
Cleaning Services
Daily cleaning of offices, kitchens, ablutions, corridors, reception, boardrooms, etc.
Working hours: 06h30 to 15h00, with provision for after-hours work as required.
Hygiene Services
Supply and installation of dispensers for soap, toilet paper, sanitizers, air fresheners
Regular replenishment and waste management
Fumigation & Pest Control
Rodent and insect control
Scheduled treatments on weekends to avoid disrupting operations
Deep Cleaning
Carpet washing, window cleaning, and scheduled disinfection
Food Services Aid
Catering for meetings, workshops, and events
Must comply with food safety and hygiene standards
Monitoring & Quality Assurance
Daily reporting
Scheduled inspections and quarterly performance reviews
Adherence to Service Level Agreements (SLAs)
Tender Submission Details:
Closing Date: Friday, 03 October 2025
Time: 11:00 AM
Submission Address: As specified in the tender documents (not listed in full here)
Compulsory Briefing Session:
Date: Friday, 19 September 2025
Time: 10:00 AM
Venue: DMPR, 9459 The Strip Building, 314 State Way and Bok Streets, Welkom
Attendance is compulsory – failure to attend may disqualify your bid.
Contact Person for Enquiries:
Lucia Nkhethoa
Lucia.Nkhethoa@dmpr.gov.za
012 444 3778
Technical & Compliance Requirements:
Legal & Regulatory Compliance:
Valid pest control registration with the Department of Agriculture
Proof of registration with Compensation Fund, UIF, and accreditation with cleaning bodies (e.g., NCCA, BEECA)
Tax Compliance Status
Valid B-BBEE certificate or affidavit
Experience:
Minimum 5 years’ experience in cleaning, hygiene, and pest control services
Minimum 3 years’ experience for supervisors, who must hold:
National Diploma (NQF Level 6)
Certified supervisory training
Health & Safety:
OHSA-compliant Health and Safety Plan
Induction and training procedures for all staff
Personal Protective Equipment (PPE) and risk mitigation strategies
Project and Staffing Plan:
Daily, weekly, monthly, and quarterly duties clearly outlined
Signed employment contracts for deployed personnel
Clear plan for equipment, consumables, and replenishment schedules
Infrastructure & Materials:
SABS-approved cleaning chemicals
Pest control chemicals and traps
Catering utensils, supplies, and PPE
Evaluation Criteria:
Administrative compliance (SBD 1, 4, 6.1, etc.)
Functionality / Technical Scoring
Preferential Points (PPPFA): Based on price and B-BBEE level
Ownership by designated groups may earn preference points
Important Notes:
This is a multi-disciplinary tender – Joint Ventures or Subcontracting is allowed and encouraged.
If you’re interested in partnering with others, you can create a Business Listing on the tender portal.
Tender documents must be downloaded from:
www.etenders.gov.za