Procurement Specialist Grade: C4
Job Overview:
- Position: Procurement Specialist
- Number of Posts: Not specified
- Grade: C4
- Department: Operations
- Location: Not specified
- Closing Date: 30 October 2025
Job Purpose:
To provide efficient and effective administrative support across all supply chain management functions by ensuring efficient procurement of goods and services, accurate SCM reporting, contract and compliance management, secretariat services, and prevention of fraud and abuse within the SCM system.
Key Responsibilities:
Procure goods and services by obtaining quotations or following bidding processes
Maintain quarterly procurement plans and submit to National Treasury
Expedite purchase orders and provide progress updates to clients and suppliers
Maintain accurate Purchase Order and related databases
Keep accurate deviations and irregular expenditure registers
Ensure compliance with IRBA SCM Policy, Preferential Procurement Policy Framework, PFMA, and other legislation
Act as custodian of procurement/service contracts
Assist auditors during audit processes to prevent material findings
Manage the tender process according to SCM policies and legislative requirements
Project manage bidding processes and advise managers, including drafting bid documents
Provide secretariat services to committees
Draft Service Level Agreements and maintain contract registers
Negotiate contracts ensuring market-related rates and proper authorization
Build effective relationships with suppliers and internal clients
Coordinate Supplier Development Programme with strategic reporting and planning
Ensure SED/ED/SD targets align with B-BBEE requirements and provide quarterly progress reports
Communicate regularly with the Office of the Chief Procurement Officer
Provide updates on SCM legislation, instructions, and practice notes
Qualifications and Experience:
Three-year Diploma or Degree in Supply Chain or Finance
CIPS Level 5 qualification advantageous
Minimum 5 years SCM experience, preferably in a PFMA-governed public entity
Proven experience in contract, project, demand, and planning management
Proven data management experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work under pressure with accuracy and attention to detail
Excellent verbal and written communication skills in English
Effective time management and deadline compliance
Professional attitude and ability to maintain confidentiality
Strong interpersonal skills, able to work independently and in a team
Key Attributes:
Integrity and objectivity
Initiative and proactive problem-solving
Excellent report writing
Strong negotiation and analytical skills
Professional interaction across all organizational levels
Deadline-driven and solution-oriented
Team player with strong ethics and commitment
High attention to detail
Adaptability and resilience
Innovative and solutions-focused
Application Process:
Submit CVs via email to: hr@irba.co.za by the closing date.
Additional Information:
The IRBA is an employment equity employer
Only shortlisted candidates will be contacted
Background, security, credit, and reference checks will be conducted
Psychometric assessments may be required for shortlisted candidates
Privacy and data protection in line with POPIA (details on IRBA website)