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    Internship (UFS)(15 Positions)

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    Internship (UFS)(15 Positions)

    Internship Opportunity (15 Positions) – University of the Free State (UFS)

     Position Details

    • Job Title: Internship (40 hours/week, 2-year contract)

    • Job ID: 6242

    • Location: Bloemfontein Campus (or QwaQwa / South Campus – must specify in application)

    • Department: Student Academic Services, Registrar’s Division

    • Type: Internship (Full-Time, Contract)

    • Monthly Stipend: R9,100.50

    • Duration: 2 years

    • Closing Date:  23 September 2025

    Purpose of the Internship

    To provide administrative support across five sub-departments within Student Academic Services, while gaining hands-on experience in academic administration and exposure to university operations.

    Key Responsibilities

    • Assist with data entry and maintaining student academic records

    • Support student enrolment and admissions processes

    • Help manage academic transcripts, certificates, and graduation logistics

    • Participate in examination scheduling and timetabling

    • Provide customer service (email, phone, and walk-in queries)

    • Assist in quality assurance and document verification

    • Help maintain accurate and updated institutional data (via PeopleSoft Campus Solutions)

    • Engage in continuous learning and attend training/workshops

    Minimum Requirements (Inherent)

    • National Diploma / Advanced Certificate (NQF Level 6) in one of the following:

      • Administration / Office Administration

      • Public or Business Management

      • Business Administration

      • Communication / Public Relations

      • Computer Sciences / Data Management

      • Project Management

    Recommendations (Advantageous)

    • Basic computer literacy (MS Office 365 and other Microsoft tools)

    Who Should Not Apply

    • Applicants currently in any internship or learnership

    • Applicants with prior formal work experience

    Ideal Candidate Competencies

    • Results Orientated: Adaptable, dependable, able to deliver under pressure

    • Strategic Thinking: Detail-focused, organized

    • Business Acumen: Rule-compliant, process-driven

    • Leading & Motivating: Enthusiastic, team-oriented

    • Building Coalitions: Socially confident, consultative decision-maker

    Required Application Documents

    Ensure your application is complete to avoid disqualification. Prepare and upload the following via the UFS portal:

    1. Detailed CV

    2. Cover Letter

      • Specify your preferred location: Bloemfontein, QwaQwa, or South Campus

    3. Certified copies of:

      • Qualifications / Academic records

      • SAQA certificate (if foreign qualifications)

      • South African ID or valid passport (if non-citizen)

    Application Method

    Applications must be submitted online via the official UFS vacancy portal:

    Apply here on UFS Careers Portal

     Note: Upload limit is 8 documents. Combine files if needed before submission.

    Contact for Enquiries

    • General Recruitment:
      recruit@ufs.ac.za
       051 401 2979 / 9813 / 9329 / 9848

    • Equity Queries / EE Plan:
      [EEA13-UFS EE Plan (PDF link, available on request or UFS website)]

    Employment Equity

    UFS is committed to transformation and diversity. Preference may be given to:

    • Designated groups as per EE Plan

    • Persons with disabilities

    Key Dates

    • Closing date: 23 September 2025

    • Start date (assumption of duties): As soon as possible after appointment

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