Service Provider RFQ/HO/2025/056

The Appointment Of A Service Provider for The Relocation Of Assets From First Floor Spitskop Building, No. 86 Kellner Street, Westdene, Bloemfontein, To Westdene Area.

The Housing Development Agency (HDA), a state-owned entity tasked with facilitating sustainable human settlements, is currently seeking a professional and qualified service provider to manage the relocation of office assets within the Westdene area in Bloemfontein. This is a short-term, project-based tender under RFQ/HO/2025/056, and presents a strong opportunity for reputable logistics and relocation companies to collaborate with a high-profile government entity.

The project involves the relocation of all office equipment and furnishings from the first floor of the Spitskop Building at 86 Kellner Street to another nearby location also situated in Westdene. Given the organizational importance of the Housing Development Agency’s operational workflow, this move must be executed efficiently, professionally, and with minimal disruption to daily operations.

This opportunity is ideal for companies with a track record of office relocations, asset transfers, or specialized logistics. The selected service provider must demonstrate competency in planning, executing, and supervising the full cycle of a commercial office move—from initial packaging to final setup at the new site. Precision, time management, and accountability are crucial to the success of this assignment.

All interested bidders are required to be registered on the Central Supplier Database (CSD) as part of the eligibility criteria. The CSD registration ensures that the service provider meets national compliance standards for financial, legal, and operational practices. If a provider is not registered, they are encouraged to do so before attempting to submit any quotations or tenders.

In addition to CSD registration, tenderers must submit the following documents as part of their proposal:

• SBD 4 – Declaration of Interest, ensuring transparency

• SBD 6.1 – Preference Points Claim Form for Broad-Based Black Economic Empowerment (B-BBEE) scoring

• SBD 8 – Disclosure of past supply chain irregularities

• SBD 9 – Certificate of Independent Bid Determination, to confirm fair bidding practices

• CSD Report – A summary of the bidder’s supplier profile and compliance status

The process of submission is carefully outlined in the tender documents. Service providers are expected to download the full package from the tender site, which may require account registration. Completed proposals can be either mailed to the Housing Development Agency’s postal address or hand-delivered to their national or regional offices. The deadline for all submissions is Thursday, 5 June 2025 at 11:00.

This RFQ is a promising avenue for logistics firms looking to work with government agencies, expand their footprint in the public sector, and demonstrate reliability in high-responsibility environments. With fair procurement processes and transparent evaluation methods, the HDA ensures that all eligible providers have a chance to contribute to national development through their specialized services.

•  Title: Relocation Services Provider – Office Asset Transfer
• Company: Housing Development Agency (HDA)
• Location: Bloemfontein, Free State
• Tender Type: Request for Quotation (RFQ)
• Tender Number: RFQ/HO/2025/056
• Employment Type: Short-Term Contract
• Closing Date: 05 June 2025, 11:00

Responsibilities:

• Relocate all designated assets and office equipment from the first floor of the Spitskop Building, located at 86 Kellner Street, Westdene, Bloemfontein, to a new facility in the Westdene Area.

• Ensure safe handling, packaging, and transportation of all items including but not limited to furniture, electronics, and documentation.

• Provide loading, off-loading, and installation/repositioning support at both the current and destination sites.

• Adhere to a structured relocation timeline to avoid disruption of organizational operations.

• Comply with all logistical and safety regulations as outlined by the Housing Development Agency and relevant authorities.

Qualifications:

• Registered on the Central Supplier Database (CSD): https://secure.csd.gov.za/Account/Login

• Experience in professional moving and relocation services, preferably for public or corporate offices

• Valid business registration and compliance documentation

• Ability to provide a well-equipped and trained team for asset handling and relocation

• Familiarity with standard procurement documentation including:

  • SBD 4: Declaration of Interest

  • SBD 6.1: Preference Points Claim Form

  • SBD 8: Declaration of Past SCM Practices

  • SBD 9: Certificate of Independent Bid Determination

  • Current CSD Report

Benefits:

• Collaboration with a national government housing agency

• Opportunity for recurring contracts and long-term partnerships based on performance

• Exposure to logistical operations within the public sector

• Professional experience with asset relocation projects at institutional scale

Application Process:

To submit a valid quote or proposal:

1. Download the Tender Documents by visiting the relevant tender portal and creating a Free Download Account.

2. Complete the required forms and compile your business and service proposal.

3. Submit your completed documents either via registered mail, or hand-deliver them to the HDA National Office or applicable regional office.

4. Ensure your submission is received before 11:00 on 5 June 2025. Late submissions will not be considered.

For more information or clarifications, send your inquiries to:
procurement@thehda.co.za

Also See Available Tenders: Roof and Ceiling Repair Contractor |Closing 13 June 2025

Click here to view or download tender documents.