Supply and Delivery of Stationery to NHLS Universitas Bloemfontein for 6 Months
Tender Details
Tender Title: Supply and Delivery of Stationery to NHLS Universitas Bloemfontein for 6 Months
RFQ Number: 671259
Department: National Health Laboratory Service (NHLS)
Required At: NHLS Universitas Business Unit
Location: Bloemfontein, Free State
Contract Period: 6 Months
Tender Category: Printing Supplies and Stationery, Supply and Delivery
Advert Date: 28 October 2026
Closing Date: 6 November 2026
Closing Time: 11:00
RFQ Status: Open
Tender Description
NHLS seeks to appoint a reliable and experienced supplier for the supply and delivery of various stationery items to its Universitas facility in Bloemfontein.
The appointed service provider will be required to supply quality stationery products in accordance with the specifications and quantities outlined in the official RFQ document. Deliveries will take place progressively based on the needs of different departments to ensure the uninterrupted availability of essential stationery and office consumables.
Scope of Work
The successful bidder will be responsible for supplying and delivering a range of stationery items, including:
Counter books.
Permanent markers.
Staples and staplers.
Index sets.
Padded envelopes.
USB flash drives.
Adhesive tapes.
Lever arch files.
A4 copy paper.
Plastic pockets.
Alkaline batteries.
Memo cubes.
Ballpoint pens.
Suspension files.
Foldback clips.
Glue sticks.
Highlighters.
Paper punches.
Erasers and pencils.
Putty adhesive.
Scissors.
Laminating pouches.
Binding covers.
Clear adhesive.
Additional responsibilities include:
Delivering stationery according to departmental requirements.
Maintaining adequate stock levels to fulfil orders.
Ensuring all products are sealed and delivered in good condition.
Meeting the required delivery schedules.
Including transportation, freight and handling costs in the quoted prices.
Providing reliable supply services throughout the six-month contract period.
Technical and Mandatory Requirements
Tenderers must comply with the following requirements:
Submit a signed General Conditions of Contract (GCC) acceptance form.
Complete the Declaration of Interest (SBD 4).
Submit a fully completed Request for Quotation document.
Provide a detailed pricing schedule on official company letterhead.
Provide a valid Central Supplier Database (CSD) registration number or summary report.
Submit a valid SARS Tax Compliance Status (TCS) PIN or certificate.
Complete the Preference Points Claim Form (SBD 6.1).
Provide a formal commitment letter confirming that all goods will be delivered sealed and in good condition.
Clearly indicate the unit of measurement and confirm that all charges are included in the quotation.
Experience Requirements
Suppliers must provide:
Three contactable reference letters or completion certificates dated within the past three years.
Evidence of previous experience in supplying similar stationery products.
Three corresponding approved purchase orders.
Signed delivery notes supporting the previous supply contracts.
Evaluation Criteria
The RFQ will be evaluated through the following stages:
Administrative compliance.
Mandatory technical verification.
Functionality evaluation.
Final scoring based on price and specific goals.
The 80/20 Preference Point System will apply:
80 Points: Price.
20 Points: Specific goals, as outlined in the official RFQ documentation.
Pricing Requirements
All quotations must be submitted in South African Rand (ZAR).
Pricing must be provided according to the official pricing schedule.
All transportation, freight and handling costs must be included.
Suppliers must clearly specify the unit of measurement for each item.
Quoted rates must remain fixed for the full six-month contract period.
Briefing Session
Compulsory Briefing Session: Not applicable (N/A).
No compulsory briefing session is indicated.
Enquiries and Contact Details
RFQ Contact:
Email: maryanne.grimsell@nhls.ac.za
Technical Enquiries:
Shireen Pretorius
Email: shireen.pretorius@nhls.ac.za
Tender Documents
The official RFQ documents are available through the NHLS website:
Submission Details
RFQ Number: 671259
Closing Date: Friday, 6 November 2026
Closing Time: 11:00