Management and Implementation of the Rural Roads Asset Management System (3 years)
Job Details
- Project Title: Management and Implementation of the Rural Roads Asset Management System (RRAMS)
- Tender Number: XDM-RRAMS 27/28-3
- Employer: Xhariep District Municipality
- Tender Type: Request for Proposal (RFP)
- Contract Duration: Three (3) years
- Tender Category: Asset Management, Asset Verification and Fixed Asset Registers, Civil Engineering, Engineering Consulting, Geographic Information System (GIS), Land Surveying and Land Audit Services and Equipment, Professional Services
- Project Location: Trompsburg
- Tender Closing Date: 10 July 2026 at 12:00
- Briefing Session: None
- Project Objective: To appoint a qualified professional service provider to manage, implement, maintain, and continuously improve the Rural Roads Asset Management System (RRAMS) for Xhariep District Municipality, supporting informed road infrastructure planning, maintenance, budgeting, and decision-making.
Job Description
The appointed professional service provider will be responsible for managing and implementing the Rural Roads Asset Management System (RRAMS) across the Xhariep District Municipality road network over a period of three years.
The service provider will collect, verify, analyse, manage, and report road asset information for both paved and unpaved municipal roads. The project includes road condition assessments, bridge inspections, traffic surveys, GIS data management, investment planning, maintenance prioritisation, capacity building, and reporting in accordance with the requirements of the Department of Transport and national Road Asset Management System (RAMS) standards.
Key Responsibilities
- Manage and implement the Rural Roads Asset Management System (RRAMS).
- Conduct road asset inventories across approximately 760.46 km of municipal roads.
- Collect and update road asset data for paved and unpaved roads.
- Conduct visual road condition assessments.
- Perform pavement condition assessments.
- Carry out bridge inspections and condition assessments.
- Conduct traffic counts at designated monitoring stations.
- Capture and analyse traffic data, including AADT, ADT, and peak-hour traffic volumes.
- Update and maintain the GeoRAMS database or an approved equivalent system.
- Develop and maintain GIS-based road asset information.
- Verify and validate all collected road asset data.
- Prepare maintenance strategies and intervention programmes.
- Develop investment plans for municipal road infrastructure.
- Prepare prioritisation lists for road maintenance and rehabilitation projects.
- Produce technical reports and progress reports.
- Submit verification reports and quality assurance documentation.
- Develop work plans and project implementation schedules.
- Ensure compliance with Department of Transport requirements.
- Ensure compliance with national Road Asset Management standards.
- Train municipal graduates in GIS, RAMS, and road asset management.
- Build technical capacity among municipal staff.
- Provide mentoring and knowledge transfer throughout the project.
- Liaise with municipal officials, provincial authorities, and other stakeholders.
- Monitor project performance and ensure achievement of project milestones.
- Maintain accurate project records and technical documentation.
Requirements
Minimum Requirements
- Demonstrated experience in Rural Roads Asset Management System (RRAMS) or Road Asset Management System (RAMS) projects.
- At least three to six years of relevant experience in road asset management.
- Ability to manage large-scale municipal road asset management projects.
- Proven experience in GIS-based road asset management.
- Ability to comply with Department of Transport standards and reporting requirements.
- Capacity to provide qualified technical personnel.
- Ability to complete the project over the three-year contract period.
Technical Requirements
- Implementation of a Level II Road Asset Management System (RAMS).
- Compliance with TMH 22, TMH 9, TMH 18, TMH 19, and TRH 26 standards.
- Road inventory data collection.
- Visual condition assessments for paved and unpaved roads.
- Bridge inspection and condition assessment.
- Traffic surveys and traffic counting.
- Collection and analysis of traffic volume data.
- GIS mapping and spatial data management.
- GeoRAMS or equivalent software implementation and maintenance.
- Data verification and quality assurance.
- Development of maintenance strategies.
- Investment planning and budgeting.
- Preparation of intervention programmes.
- Project reporting and performance monitoring.
- Independent data verification.
- Compliance with Department of Transport reporting standards.
Personnel Requirements
Project Manager
- Professional Engineer (Pr.Eng) or equivalent.
- Extensive experience in road infrastructure and asset management.
- Strong project management and leadership skills.
Professional Engineer
- Registered Professional Engineer with expertise in civil engineering and road infrastructure.
- Experience in Road Asset Management Systems.
Professional Engineering Technologist
- Registered Engineering Technologist.
- Experience in pavement and road infrastructure assessments.
GIS Specialist
- Experience using ArcGIS, QGIS, and GeoRAMS.
- Expertise in spatial data management and mapping.
Bridge Inspection Specialist
- Experience in bridge inspections and structural condition assessments.
Pavement Assessment Specialist
- Experience in paved and unpaved road condition assessments.
Traffic Engineer / Traffic Data Specialist
- Experience in traffic counts, traffic analysis, AADT, ADT, and peak-hour traffic assessments.
Skills and Competencies
- Road Asset Management Systems (RAMS/RRAMS).
- Civil engineering.
- Road infrastructure management.
- Pavement engineering.
- Bridge inspection.
- Geographic Information Systems (GIS).
- ArcGIS.
- QGIS.
- GeoRAMS.
- Traffic engineering.
- Traffic data analysis.
- Project management.
- Asset management.
- Data collection and analysis.
- Quality assurance.
- Technical reporting.
- Strategic planning.
- Budget planning.
- Risk management.
- Communication and stakeholder engagement.
- Training and mentoring.
- Leadership and team management.
- Problem-solving.
- Time management.
- Attention to detail.
Preferred Experience
- Municipal road infrastructure projects.
- Rural Roads Asset Management System (RRAMS) implementation.
- Road Asset Management System (RAMS) implementation.
- Department of Transport projects.
- Provincial road network management.
- GIS-based infrastructure management.
- Bridge condition assessments.
- Pavement management systems.
- Traffic surveys and transportation planning.
- Government infrastructure consulting projects.
- Capacity-building and technical training programmes.
Compliance Requirements
- Compliance with TMH 22, TMH 9, TMH 18, TMH 19, and TRH 26 standards.
- Compliance with Department of Transport requirements.
- Use of licensed GeoRAMS or approved equivalent software.
- Compliance with national Road Asset Management System (RAMS) guidelines.
- Completion of road inventories, bridge inspections, and traffic surveys according to prescribed methodologies.
- Submission of progress reports, verification reports, and final technical reports.
- Compliance with municipal procurement and contractual requirements.
- Adherence to quality assurance and data verification procedures.
- Training and mentoring of municipal graduates and staff as part of the knowledge transfer programme.
- Completion of all deliverables within the three-year contract period.