Job Details
- Position: Creditors Assistant
- Company: Grain Field Chickens (A subsidiary of VKB Agriculture (Pty) Ltd)
- Department: Finance / Creditors
- Location: Reitz, Free State, South Africa
- Employment Type: Permanent
- Industry: Poultry Production / Agriculture / FMCG
- Closing Date: 26 June 2026
- Posting Date: 19 June 2026
Job Description
The Creditors Assistant is responsible for performing financial and administrative duties that ensure the accurate processing, reconciliation, and payment of creditors in accordance with company policies, financial procedures, and standard operating practices. The role involves maintaining supplier accounts, processing invoices, preparing reconciliations, resolving supplier queries, and supporting the smooth operation of the accounts payable function.
Key Responsibilities
Accounts Payable Processing
- Receive and verify supplier invoices and supporting documentation.
- Ensure all invoices are correctly captured and processed within the accounting system.
- Follow up on outstanding or missing documentation required for payment processing.
- Process accounts payable transactions accurately and within prescribed deadlines.
Payment Administration
- Prepare payments for authorization according to company financial procedures.
- Ensure creditor payments are processed accurately and on time.
- Monitor accounts to ensure payments remain current and up to date.
- Forward proof of payments, receipts, transfer confirmations, and related documentation to suppliers.
Supplier Account Management
- Maintain positive relationships with suppliers.
- Respond to supplier enquiries and resolve payment-related queries.
- Ensure supplier records and account information are accurate and updated.
- Maintain detailed supplier files and supporting documentation.
Reconciliations and Reporting
- Perform monthly creditor account reconciliations.
- Investigate and resolve discrepancies identified during reconciliations.
- Prepare and complete company-specific creditors reports.
- Ensure financial records are accurate and support audit requirements.
Record Keeping and Administration
- Maintain an organized and accurate filing system for creditors documentation.
- Ensure compliance with company policies and financial procedures.
- Assist with additional finance-related administrative tasks as required by management.
Minimum Requirements
Qualifications
- Grade 12 (Matric) or NQF Level 4 equivalent.
Preferred Qualifications
- National Diploma.
- Advanced Certificate in Finance, Accounting, Bookkeeping, or a related field.
Experience
- Minimum of three (3) years’ proven experience in a Creditors or Accounts Payable environment.
- Experience with:
- Invoice processing.
- Payment administration.
- Creditor reconciliations.
- Supplier account management.
Technical Knowledge
- Financial management systems experience, including:
- Sage
- Accpac 300
- Navision
- Proficiency in Microsoft Office applications, particularly Excel.
- Knowledge of accounts payable and financial administration processes.
Additional Requirements
- Willingness to work overtime when required.
- Ability to meet strict deadlines and manage multiple priorities.
Required Skills and Competencies
Financial and Administrative Skills
- Strong understanding of accounts payable procedures.
- Knowledge of invoice processing and payment controls.
- Ability to perform accurate account reconciliations.
- Understanding of financial reports and supporting documentation.
Technical Skills
- Experience working with accounting and financial systems.
- Strong computer literacy.
- Data capturing and record management skills.
Communication Skills
- Good verbal and written communication abilities.
- Ability to interact professionally with suppliers and internal stakeholders.
- Effective problem-solving and query-resolution skills.
Personal Attributes
- High level of accuracy and attention to detail.
- Strong organizational and time-management skills.
- Ability to work under pressure and meet deadlines.
- Dependable and responsible work ethic.
- Professional and ethical approach to financial administration.
Teamwork and Collaboration
- Ability to work effectively within a finance team.
- Willingness to support colleagues and contribute to departmental objectives.
- Positive and cooperative attitude.
Knowledge Areas
The successful candidate should demonstrate knowledge of:
- Accounts payable processes.
- Financial reconciliation procedures.
- Supplier account management.
- Financial reporting requirements.
- Company policies and procedures.
- Internal controls and payment authorization processes.
- General finance and accounting principles.