Payroll Support Specialist- VKB Group x1
- Position: Payroll Support Specialist
- Company: VKB Group
- Department: Human Capital (Head Office)
- Location: Reitz
- Employment Type: Permanent
Purpose of the Position
The Payroll Support Specialist provides administrative and operational support to the payroll function by ensuring accurate payroll processing, employee record management, statutory compliance, and payroll reporting. The role focuses on maintaining payroll data integrity, supporting employee self-service systems, and ensuring compliance with labour and payroll legislation.
Key Responsibilities
Employee Self-Service (ESS) Administration
- Create and manage Employee Self-Service (ESS) user accounts.
- Facilitate onboarding and offboarding processes within the ESS system.
- Maintain employee access rights and user information.
- Provide support to employees regarding ESS-related queries.
Payroll Administration
- Assist with day-to-day payroll processing activities.
- Maintain accurate payroll records and documentation.
- Verify payroll information and employee details.
- Support payroll reporting and reconciliation activities.
- Ensure payroll data is updated accurately and timeously.
Banking and Verification Processes
- Conduct weekly Account Verification Services (AVS) checks.
- Verify employee banking details before payroll processing.
- Investigate and resolve banking discrepancies.
- Ensure compliance with payment verification procedures.
Statutory Compliance Administration
- Process and manage labour-related documentation, including:
- UIF (Unemployment Insurance Fund)
- Maternity claims
- Illness benefits
- Submit monthly UIF declarations.
- Ensure compliance with relevant labour legislation and statutory requirements.
- Maintain supporting documentation for audits and inspections.
Records and Filing Management
- Maintain organized payroll filing systems.
- Ensure secure storage of employee and payroll information.
- Manage payroll documentation in accordance with company policies.
- Support audit requirements through accurate record keeping.
Reporting and Administrative Support
- Prepare payroll reports as required.
- Assist with payroll audits and compliance reviews.
- Support the Human Capital team with administrative tasks.
- Contribute to process improvement initiatives within payroll operations.
Minimum Requirements
Experience
- Minimum of 2 years’ experience in:
- Payroll Administration, or
- Human Resources Administration
Systems Experience
- Minimum of 2 years’ experience using:
- Sage 300 Payroll
Technical Skills
- Intermediate Microsoft Excel skills.
- Payroll system administration.
- Data verification and record management.
Required Skills and Competencies
Payroll and Compliance Skills
- Payroll administration.
- UIF administration and reporting.
- Employee record management.
- Payroll compliance and statutory requirements.
- Data validation and reconciliation.
Technical Skills
- Sage 300 Payroll.
- Microsoft Excel (Intermediate).
- Payroll reporting systems.
- Data capturing and database management.
Administrative Skills
- Filing and document management.
- Report preparation.
- Record accuracy and quality control.
- Process administration.
Personal Competencies
- High attention to detail.
- Strong organisational skills.
- Ability to meet deadlines.
- Integrity and confidentiality.
- Accountability and reliability.
Interpersonal Competencies
- Teamwork and collaboration.
- Effective communication.
- Customer service orientation.
- Problem-solving ability.