Appointment of a Service Provider: Accredited Training Services Provider (3years)
Tender Details
Tender Title: Appointment of a Service Provider: Accredited Training Services Provider for a Period of Three (03) Years
Tender Number: SCM/BID12/2026/2027
Department: Maluti-a-Phofung Local Municipality
Tender Type: Request for Bid (Open Tender)
Province: Free State
Location: Motlung and Moremoholo, Phuthaditjhaba, 9870
Tender Category: Consulting Services; Education; Training; Mentorship and Coaching
Contract Period: Three (03) Years
Closing Date: Thursday, 3 December 2026
Closing Time: 10:00
Briefing Session: No briefing session
Number of Providers: Up to three accredited training service providers may be appointed.
Tender Description
Maluti-a-Phofung Local Municipality invites suitably qualified and accredited training service providers to submit bids for appointment to a panel of training providers for a period of three years.
The purpose of this tender is to appoint up to three service providers to assist the municipality with the implementation of its Workplace Skills Plan (WSP), delivery of accredited training programmes and management of skills development initiatives funded through relevant Sector Education and Training Authorities (SETAs).
The appointed providers will support skills development among municipal employees and unemployed youth within the municipality’s jurisdiction. They will also be expected to ensure that all training interventions comply with relevant SETA accreditation, quality assurance, assessment and certification requirements.
Scope of Work and Key Responsibilities
The appointed training service providers will be responsible for the following:
1. Accredited Training Delivery
Develop and deliver accredited training programmes aligned with municipal skills development priorities.
Provide training interventions in accordance with relevant SETA requirements.
Ensure that training programmes meet approved learning outcomes and accreditation standards.
Coordinate facilitators, learners, training materials and assessment activities.
2. Workplace Skills Plan Implementation
Support the municipality in implementing its Workplace Skills Plan over the three-year contract period.
Identify and address skills gaps among municipal employees.
Align training programmes with the municipality’s operational and organisational requirements.
Assist with training schedules, learner selection and programme coordination.
3. SETA Discretionary Grant Programmes
Support the implementation of Discretionary Grant-funded training projects.
Work with the municipality and relevant SETAs, including the Local Government Sector Education and Training Authority (LGSETA).
Manage training-related documentation and grant reporting.
Ensure compliance with funding conditions and SETA requirements.
4. Skills Development for Employees and Unemployed Youth
Facilitate skills development opportunities for municipal employees.
Support training initiatives for unemployed youth within the municipality’s jurisdiction.
Coordinate learner recruitment and enrolment.
Facilitate workplace exposure and practical learning opportunities where required.
5. Assessment, Moderation and Certification
Conduct formative and summative assessments.
Coordinate internal moderation and portfolio compilation.
Ensure that learner records and assessment results are properly maintained.
Facilitate the relevant SETA certification processes.
Submit required reports and supporting documentation.
6. Reporting and Quality Assurance
Ensure compliance with LGSETA and other relevant SETA quality assurance standards.
Maintain accurate learner attendance, assessment and progress records.
Prepare and submit training reports.
Ensure that completed training interventions meet accreditation and certification requirements.
Minimum Requirements for Bidders
Interested service providers must submit documentation demonstrating their legal registration, accreditation, financial compliance and operational capacity.
The requirements include:
Valid company registration certificate reflecting active members, where applicable.
Active Central Supplier Database (CSD) registration and valid CSD number.
Valid SARS-issued Personal Identification Number (PIN) or Tax Compliance Status (TCS) certificate.
Municipal rates and taxes clearance certificate, or proof that municipal accounts are not in arrears for more than three months.
Valid SETA accreditation, including the approved scope of accreditation.
A detailed company profile.
A properly indexed tender submission.
A strategic partnership plan outlining the proposed approach for the three-year contract period.
At least five years’ experience in facilitating accredited training programmes.
Appointment letters and completion certificates as proof of previous training projects.
A comprehensive project implementation plan.
Preference: Training providers accredited with five or more SETAs will receive preference, according to the supplied tender summary.
Facilitator Qualifications and Skills Requirements
The bidding organisation must demonstrate that it has suitably qualified and experienced facilitators capable of delivering accredited training programmes.
Facilitator Requirements:
Relevant Bachelor’s Degree or National Diploma.
Accredited facilitation certificate.
Documented proof of facilitation experience.
Minimum of one year’s facilitation experience, with higher scoring for five or more years’ experience.
Organisational Skills and Experience:
Proven experience delivering accredited training programmes.
Experience working in municipal and community environments.
Experience managing SETA-funded training projects.
Knowledge of SETA reporting and grant administration.
Understanding of LGSETA requirements and quality assurance standards.
Ability to manage complete training programmes from learner recruitment to final certification.
Project Management Competencies:
Learner recruitment and enrolment.
Training programme planning and scheduling.
Training delivery and workplace integration.
Assessment and moderation.
Portfolio of evidence compilation.
Learner progress monitoring.
SETA reporting and certification.
Required Implementation Plan
Bidders must provide a comprehensive project implementation plan explaining how they intend to deliver the training services throughout the three-year contract period.
The plan should cover:
Learner recruitment and selection.
Alignment of training programmes with municipal skills priorities.
Training schedules and delivery methods.
Facilitator allocation.
Workplace exposure and practical training.
Formative and summative assessments.
Internal moderation.
Portfolio of evidence compilation.
SETA reporting and certification.
Monitoring and evaluation of training outcomes.
Required Tender Documentation
According to the supplied tender summary, bidders must complete and submit the relevant municipal bidding forms and supporting documents, including:
Company registration documents.
CSD registration confirmation.
SARS tax compliance PIN or TCS certificate.
Municipal rates and taxes clearance documentation.
SETA accreditation certificates and scope of accreditation.
Company profile.
Proof of at least five years’ relevant experience.
Appointment letters and completion certificates.
Facilitator qualifications and accredited facilitation certificates.
Facilitator CVs and proof of experience.
Strategic partnership plan.
Project implementation plan.
Declaration of interest.
Declaration of past supply chain management practices.
Independent bid determination declaration.
Preference points claim form.
All other completed and signed municipal bidding forms.
Evaluation and Preferential Procurement
The supplied summary refers to the 80/20 preferential procurement points system, under which:
80 points: Price.
20 points: Specific goals and applicable socio-economic transformation objectives.
Bidders should consult the official tender documentation for the functionality requirements, minimum qualifying thresholds and exact preference-point criteria.
Explanation of Important Terms
SETA: Sector Education and Training Authority. These bodies oversee skills development, training accreditation and funding within specific economic sectors.
LGSETA: Local Government Sector Education and Training Authority, responsible for skills development within the local government sector.
Discretionary Grant: Funding provided by a SETA for approved skills development initiatives.
Workplace Skills Plan (WSP): A plan identifying an organisation’s skills gaps, training needs and development priorities.
CSD: Central Supplier Database, used by government to register and verify suppliers.
TCS: Tax Compliance Status, confirming a supplier’s tax compliance status with SARS.
Tender Enquiries
Contact Person: M. Motsau
Email: mastokim@map.fs.gov.za
Telephone: 058 718 3878
Department: Maluti-a-Phofung Local Municipality