Panel of Suppliers for the Supply and Delivery of Motor Vehicle Batteries( 3years)
Tender Details
Tender Title: Panel of Suppliers for the Supply and Delivery of Motor Vehicle Batteries for Three (3) Years (As and When Required)
Tender Number: BID/06/2026-27
Department: Matjhabeng Local Municipality
Tender Type: Request for Bid (Open Tender)
Province: Free State
Location: C/O Ryk and Stateway Street, CBD, Welkom, 9460
Tender Category: Battery Supply and Maintenance
Contract Period: Three (3) Years
Closing Date: Monday, 23 November 2026
Closing Time: 14:00
Briefing Session: No briefing session
Availability of Documents: 21 October 2026
CIDB Grading: Not applicable (goods supply tender)
Tender Description
Matjhabeng Local Municipality invites suitably qualified and experienced suppliers to submit bids for the establishment of a panel of suppliers for the supply and delivery of motor vehicle batteries over a period of three years.
The purpose of this tender is to appoint a panel of reliable suppliers who can provide quality motor vehicle batteries whenever required by the municipality. The appointed suppliers will assist in ensuring the continued availability and operational efficiency of the municipality’s vehicle fleet.
The contract will operate on an as-and-when-required basis, meaning that the municipality will place orders according to its actual operational needs during the three-year contract period. No fixed purchase quantities are guaranteed.
Scope of Work and Key Responsibilities
The appointed suppliers will be expected to undertake the following:
1. Supply of Motor Vehicle Batteries
Source and supply motor vehicle batteries according to the municipality’s requirements.
Provide batteries suitable for the municipality’s different vehicle types and fleet requirements.
Ensure that all supplied batteries meet the technical specifications and quality standards in the tender documents.
Supply new, unused and defect-free products.
Maintain access to reliable battery manufacturers and distributors.
2. Delivery and Logistics
Deliver batteries to the municipality at the locations specified in individual purchase orders.
Ensure timely delivery whenever orders are issued.
Coordinate stock availability and delivery schedules.
Package and transport batteries safely.
Provide delivery notes and other required documentation.
3. Quality Assurance
Ensure that supplied batteries comply with applicable product and safety standards.
Verify battery specifications, capacity ratings and compatibility with the required vehicles.
Replace defective or non-compliant products in accordance with the contract.
Provide applicable product warranties and supporting documentation.
4. Order and Stock Management
Maintain sufficient stock or reliable sourcing arrangements to meet municipal orders.
Process purchase orders accurately.
Monitor stock availability and manage replenishment.
Maintain accurate records of orders, deliveries and outstanding requests.
5. After-Sales Support
Assist with product-related queries and warranty claims.
Facilitate the replacement of defective batteries where required.
Provide technical product information when requested.
Maintain effective communication with the municipality throughout the contract period.
Minimum Requirements for Bidders
The tender invitation does not provide a complete list of mandatory bidder requirements. However, suppliers should be able to demonstrate:
Experience in supplying motor vehicle batteries.
Access to reputable battery manufacturers or distributors.
Ability to supply batteries for different vehicle types.
Reliable stock availability and procurement arrangements.
Effective logistics and delivery capabilities.
Quality control and product verification procedures.
Ability to manage orders on an as-and-when-required basis.
Financial and operational capacity to fulfil orders over three years.
Ability to provide after-sales support and manage warranty claims.
Note: The official tender documents must be consulted for the exact compulsory registration, tax compliance, company documentation and experience requirements.
Technical Requirements
The supplied tender invitation does not include detailed battery specifications. The complete tender documentation should provide the required technical standards and product specifications.
Bidders should take note of the following areas:
Battery types and vehicle compatibility.
Battery capacity and performance ratings.
Applicable SANS/SABS or other required compliance standards.
Product quality and safety requirements.
Warranty periods and replacement conditions.
Packaging, handling and transportation requirements.
Delivery procedures and order fulfilment standards.
All batteries supplied must comply with the municipality’s approved specifications.
Contract Conditions
The following conditions are highlighted in the supplied tender summary:
The contract will run for three years.
Supplies will be ordered on an as-and-when-required basis.
The municipality does not guarantee fixed order quantities.
The municipality may appoint multiple suppliers to the panel.
The municipality reserves the right to award portions of a bid.
Appointment to the panel does not guarantee that a supplier will receive orders.
The lowest-priced bid will not automatically be accepted.
All procurement activities will be governed by the municipality’s Supply Chain Management Policy and applicable preferential procurement legislation.
Evaluation and Preferential Procurement
Bidders should review the official tender documentation for the applicable evaluation system.
The supplied AI-generated summary refers to the possibility of an 80/20 or 90/10 preferential procurement scoring system. The exact points allocation and specific goals for this tender have not been confirmed.
The evaluation process may include:
Mandatory compliance checks.
Functionality assessment, where applicable.
Price evaluation.
Specific goals and preferential procurement considerations.
Tender Enquiries
Contact Person: Dr. Kukuni
Email: tshepo.kukuni@matjhabeng.co.za
Telephone: 057 391 3911
Department: Matjhabeng Local Municipality