Controller: Vehicle Stock – UD Bloemfontein (Motus Corporation)
- Closing: 02 November 2026
- Company: Motus Corporation
- Business Unit: Free State & Northern Cape
- Division: Retail
- Location: Bloemfontein, Free State
- Industry: Automotive
- Job Category: Administrative
- Minimum Experience: Associate
- Employment Type: Permanent
- Posted: 26 October 2026
Job Overview
Motus UD Bloemfontein is inviting suitably qualified and experienced candidates to apply for the position of Controller: Vehicle Stock.
The successful candidate will be responsible for controlling and procuring vehicle stock to maximise stock turnover. The role involves managing vehicle documentation, maintaining accurate stock records, processing payments, coordinating vehicle deliveries and exchanges, and assisting the Sales Manager with stock planning and reporting.
Minimum Requirements
Grade 12 (Matric).
At least 3 years’ previous stock controller experience.
Knowledge of Drive and E-UD systems is essential.
Clear criminal record.
Valid driver’s licence.
Computer literacy, particularly in Microsoft Excel and Word.
Good interpersonal and communication skills.
Ability to work under pressure and as part of a team.
Key Responsibilities
1. Vehicle Stock Administration
Receive vehicle documentation from PDI, including invoices, vehicle documents, service books and owner’s manuals.
Allocate stock numbers and issue stock cards.
Capture vehicle details, including engine numbers, chassis numbers and job numbers, in the stock book.
Create new vehicle models on the system.
Maintain and file all vehicle-related documentation.
Keep copies of invoices for payment processing.
2. Vehicle Procurement and Payments
Forward invoice copies to Accounts for purchase journal entries.
Prepare cheques for vehicle payments once invoices have been received and recorded.
Ensure that the Sales Manager signs payment requisitions.
Hand over cheques and relevant documentation to authorised drivers, Sales Executives or Sales Managers.
Collect statements from UD SA and reconcile them against invoice copies.
Prepare payments and attach statements to cheque requisitions.
Deliver payments to UD SA.
3. Vehicle Deliveries and Exchanges
Instruct PDI whether vehicles should remain in storage or be delivered to the dealership.
Issue invoices to dealers for vehicle exchanges.
Ensure all relevant documentation is received when exchanged vehicles arrive.
Coordinate the handling and movement of vehicle stock.
4. Stock Planning and Reporting
Provide the Sales Manager with stock forms reflecting:
Opening and outstanding stock.
Following month’s stock allocation.
Total sales for the previous three months.
Three-month sales forecasts.
Receive completed stock forms from the Sales Manager.
Capture stock information on the computer.
Print and provide reports to the Sales Manager.
Prepare stock sheets when required for management meetings.
5. Stocktaking
Conduct regular vehicle stocktakes.
Perform key stocktakes.
Conduct spare key stocktakes.
Maintain accurate stock records and ensure accountability.
Required Skills and Competencies
Vehicle stock control and administration.
Stock management and recordkeeping.
Knowledge of automotive dealership operations.
Computer literacy and data capturing.
Microsoft Excel and Word proficiency.
Financial administration and invoice reconciliation.
Planning and organisational skills.
Strong communication and interpersonal skills.
Accuracy and attention to detail.
Ability to work under pressure and meet deadlines.
Company Overview
Motus Corporation is a leading automotive group operating across various areas of the automotive industry, including vehicle retail, distribution, rental, aftermarket parts and mobility solutions.
The UD Bloemfontein dealership forms part of the company’s retail operations, serving customers in the commercial vehicle market.