Matjhabeng Local Municipality to Operate and Manage Welkom Waste Disposal Site (3years)
Tender Details
Tender Title: Project Management Services to Matjhabeng Local Municipality to Operate and Manage Welkom Waste Disposal Site for a Period of Three (3) Years
Tender Number: RPF/03/2026-27
Department: Matjhabeng Local Municipality
Tender Type: Request for Proposal (RFP)
Province: Free State
Location: C/O Ryk and Stateway Street, CBD, Welkom, 9460
Tender Category: Facilities Management; Operations and Maintenance; Plant Operation and Maintenance Outsourcing; Waste Collection, Treatment and Disposal
Contract Period: Three (3) Years
Closing Date: Monday, 23 November 2026
Closing Time: 14:00
Briefing Session: No briefing session
Availability of Documents: 21 October 2026
CIDB Grading: Not applicable
Tender Description
Matjhabeng Local Municipality invites suitably qualified and experienced service providers to submit proposals for the provision of project management services to operate and manage the Welkom Waste Disposal Site for a period of three years.
The purpose of this tender is to appoint a capable service provider to oversee the daily operations, management and coordination of the municipal waste disposal facility. The successful bidder will be expected to ensure that the site operates efficiently, complies with applicable environmental and municipal regulations, and meets the municipality’s waste management requirements.
The appointed service provider will be responsible for managing operational activities, coordinating resources, monitoring performance and ensuring that waste disposal operations are conducted in a safe, controlled and environmentally responsible manner.
Scope of Work and Key Responsibilities
The appointed service provider will be expected to undertake the following responsibilities:
1. Waste Disposal Site Operations
Manage and oversee the daily operations of the Welkom Waste Disposal Site.
Coordinate waste reception, handling and disposal activities.
Ensure that waste is managed according to approved operational procedures.
Monitor site activities to maintain efficient and orderly operations.
Ensure that operational resources are available to support daily activities.
2. Project and Operational Management
Develop and implement operational plans for the facility.
Coordinate daily activities and allocate operational resources.
Monitor service delivery against agreed performance targets.
Manage operational challenges and implement corrective measures.
Prepare progress reports and provide regular updates to the municipality.
Ensure that contractual obligations are fulfilled throughout the three-year period.
3. Environmental and Regulatory Compliance
Ensure that waste disposal activities comply with applicable environmental legislation.
Monitor operational practices to minimise environmental risks.
Support compliance with municipal waste management policies and procedures.
Maintain relevant operational records and compliance documentation.
Identify environmental and operational risks and recommend corrective actions.
4. Site Management and Maintenance Coordination
Monitor the condition and functionality of site infrastructure and equipment.
Coordinate routine maintenance activities where required.
Identify equipment, infrastructure and operational requirements.
Ensure that site resources are managed effectively.
Report maintenance issues and operational risks to the municipality.
5. Health and Safety Management
Promote safe working practices at the waste disposal facility.
Monitor compliance with applicable occupational health and safety requirements.
Identify potential workplace hazards and recommend appropriate controls.
Ensure that operational personnel follow relevant safety procedures.
Maintain records of incidents and corrective actions where required.
6. Resource and Personnel Coordination
Coordinate personnel and operational resources required for the facility.
Monitor staff performance and operational productivity.
Ensure that duties and responsibilities are properly allocated.
Identify training and capacity-building needs.
Promote effective communication among operational teams.
7. Reporting and Performance Monitoring
Monitor operational performance and service delivery.
Compile regular operational and project management reports.
Maintain records of waste disposal activities.
Identify operational challenges and recommend improvements.
Report on compliance, resource utilisation and overall facility performance.
Minimum Requirements for Bidders
The supplied tender invitation does not provide a complete list of compulsory qualifications or experience requirements. However, bidders should demonstrate the following capabilities:
Proven experience in project management services.
Experience managing or operating waste disposal facilities.
Knowledge of municipal waste management operations.
Understanding of environmental legislation and regulatory compliance.
Experience in operational planning and resource coordination.
Ability to manage personnel, equipment and operational activities.
Strong reporting, monitoring and performance management capabilities.
Financial and organisational capacity to deliver the contract over three years.
Knowledge of municipal supply chain and contract management requirements.
Note: The exact mandatory qualifications, professional registrations, experience thresholds and supporting documentation must be confirmed in the official tender documents.
Technical and Operational Requirements
The successful bidder must demonstrate the technical and operational capacity to manage the Welkom Waste Disposal Site effectively.
The required capabilities include:
Waste disposal site operational management.
Waste handling and disposal coordination.
Environmental risk management.
Regulatory and legislative compliance.
Operational planning and project management.
Site infrastructure and equipment monitoring.
Occupational health and safety management.
Personnel and resource coordination.
Performance monitoring and reporting.
Maintenance coordination and operational improvement.
Skills and Experience Requirements
Bidders should demonstrate expertise in the following areas:
Project management and contract administration.
Municipal waste management.
Waste disposal facility operations.
Environmental management and compliance.
Occupational health and safety.
Operational planning and supervision.
Personnel and resource management.
Risk assessment and management.
Performance monitoring and reporting.
Municipal service delivery management.
The bidding organisation should provide evidence of relevant previous projects and demonstrate its ability to manage a municipal waste disposal facility for the full contract period.
Evaluation and Procurement Conditions
According to the supplied tender summary:
Bids will undergo mandatory compliance checks.
Functionality will be assessed to determine the bidder’s capacity to perform the required services.
Price and specific developmental goals will form part of the final evaluation.
The applicable preferential procurement scoring system may be 80/20 or 90/10; the exact allocation must be confirmed in the official tender documents.
Bids will remain valid for 90 days from the closing date, according to the supplied summary.
The municipality reserves the right to reject the lowest-priced bid, accept portions of a bid or decline to appoint any bidder.
Tender Submission Requirements
Important submission conditions provided in the tender summary:
Tender documents must be submitted in properly marked envelopes.
Submissions must follow the municipality’s prescribed delivery procedures.
Telegraphic, faxed and telephone submissions will not be accepted.
Documents completed in pencil will be rejected.
Bidders must ensure that all mandatory forms and supporting documents are completed and included.
The exact physical submission address, envelope marking instructions and compulsory returnable documents should be verified in the official tender pack.
Tender Enquiries
Contact Person: Mr J.M. Theunissen
Email: johannest@matjhabeng.co.za
Telephone: 057 916 4000
Department: Matjhabeng Local Municipality