Job Details
- Job Title: Secretary: Veterinary Services
- Reference Number: SEC/2026
- Post Number: POST 25/400
- Number of Posts: 1
- Salary: R237,453 per annum (Level 05)
- Centre: Bloemfontein
- Department: Veterinary Services
Job Description
The Secretary will provide secretarial, receptionist, clerical, and administrative support to the Manager and staff within the Veterinary Services unit. The successful candidate will manage correspondence, appointments, meetings, travel arrangements, records, procurement, and general office administration.
The role requires a well-organised and computer-literate individual with strong communication and administrative skills.
Key Responsibilities
- Provide secretarial and receptionist support to the Manager.
- Receive and direct telephone calls to the appropriate officials.
- Record appointments and events in the Manager’s diary.
- Type documents and correspondence using a word processor.
- Operate office equipment such as:
- Fax machines
- Photocopiers
- Arrange travel and accommodation through travel agencies.
- Check travel arrangements and related documents.
- Arrange meetings and events.
- Identify suitable venues and invite relevant stakeholders.
- Organise refreshments and meeting schedules.
- Process travel and subsistence claims.
- Process invoices related to the Manager’s activities.
- Record basic meeting minutes when required.
- Draft routine correspondence and reports.
- File documents for the Manager and the unit.
- Maintain:
- Leave registers
- Attendance registers
- Telephone accounts
- Receive, record, and distribute incoming and outgoing documents.
- Procure standard office items such as stationery and refreshments.
- Collect relevant documents for meetings and appointments.
- Remain up to date with applicable Public Service and departmental policies, prescripts, procedures, and processes.
- Provide efficient and effective administrative support to the Manager.
Requirements
- Grade 12 / Matric with typing as a subject, or
- Any relevant training course or qualification that enables the candidate to perform the work satisfactorily.
- Computer literacy.
Key Skills
- Secretarial and administrative skills.
- Reception and telephone etiquette.
- Computer and word-processing skills.
- Diary and appointment management.
- Meeting and event coordination.
- Travel and accommodation arrangements.
- Filing and recordkeeping.
- Good verbal and written communication.
- Attention to detail.
- Ability to work with policies, procedures, and administrative processes.
Enquiries
Dr K.J. Mojapelo: 072 711 1809