Organisational Efficiency Specialist x1
Job Details
- Position: Organisational Efficiency Specialist (Post Level 9)
- Institution: University of the Free State
- Department: Human Resources (Deputy Vice-Chancellor: People and Operations)
- Location: Bloemfontein Campus
- Contract Type: 1-Year Contract
- Level: Junior Management
- Closing Date: 4 May 2026
Job Description
This role focuses on improving how the organisation operates by analysing structures, workflows, and staff productivity. The aim is to ensure the university runs efficiently by designing better processes, measuring performance, and supporting strategic decision-making.
You will work closely with different departments to identify inefficiencies, recommend improvements, and implement solutions that enhance organisational effectiveness.
Key Responsibilities
- Analyse and develop or review organisational structures and staffing models
- Evaluate productivity metrics and workforce efficiency
- Design and improve business processes and workflows
- Conduct work measurement studies and determine standard times
- Develop organisational KPIs and performance indicators
- Compile detailed reports and provide recommendations to management
- Implement approved efficiency improvements and monitor results
- Engage with internal and external stakeholders across all levels
Minimum Requirements
- Bachelor’s degree / Advanced Diploma / BTech / Postgraduate Certificate (NQF Level 7)
OR
National Diploma (NQF Level 6) - At least 2 years’ relevant experience in efficiency improvement
- Experience in most of the following:
- Organisational design and review
- Business process redesign
- Job profiling
- Work measurement
- Office automation and data processing
- Performance management systems
Recommended (Advantageous)
- Higher Certificate in Work Study (or equivalent)
- 4+ years relevant experience
- Strong analytical and problem-solving skills
- Excellent communication (written & verbal)
- High integrity and professional objectivity
Key Competencies
- Analytical Thinking: Ability to interpret data and solve complex problems
- Results-Oriented: Reliable, meets deadlines, performs under pressure
- Strategic Thinking: Detail-focused with logical problem-solving ability
- Business Acumen: Understanding of systems, policies, and MS Office tools
- Leadership: Motivated, collaborative, able to guide others
- Relationship Building: Strong interpersonal and stakeholder engagement skills