Payroll Support Administrator – Human Capital, Head Office Reitz
Job Details
- Company: VKB Group
- Department: Human Capital
- Location: Reitz, Free State
- Employment Type: Not specified
- Post Date: 20 September 2026
- Closing Date: 30 September 2026
Company Overview
VKB Group is an agricultural organisation that supports farmers and produces farm-to-table food products for consumers. The Group operates across the agricultural and food supply chain, including production, processing, logistics, and national and global market channels.
Its regional brands include VKB, GWK and NTK, with a strong focus on building the agribusiness of the future.
Job Overview
VKB Group is looking for a highly organised and service-oriented Payroll Support Administrator to join its Human Capital team at the Group Head Office in Reitz.
The successful candidate will serve as the first point of contact for payroll-related employee queries and support requests. The role will provide administrative assistance to Payroll Specialists, support employees with payroll and statutory documentation, and ensure accurate completion of payroll-related activities.
Candidates should have excellent attention to detail, strong administrative skills, and the ability to work accurately in a fast-paced, deadline-driven environment.
Important: The successful candidate must be based in Reitz or be willing to relocate and work from the Group Head Office.
Key Responsibilities
Payroll Support & Employee Service
- Serve as the first point of contact for payroll-related employee queries.
- Assist employees with payroll support requests and payroll tickets.
- Provide employment-related documentation and service confirmations.
- Reprint and distribute payslips, IRP5 certificates and other payroll records.
- Assist with payroll reporting and general administrative activities.
Statutory Administration & Compliance
- Assist Payroll Specialists with UIF administration and employee documentation.
- Prepare and process UIF documentation for maternity, illness, unemployment and other claims.
- Submit monthly UIF declarations and maintain supporting records.
- Assist with ITA88 and other SARS-related payroll documentation.
- Support payroll compliance activities, audits and Department of Labour enquiries.
- Maintain accurate payroll filing systems and records.
Employee Self-Service (ESS) Administration
- Create, maintain and terminate ESS user profiles.
- Reset ESS passwords and provide user support.
- Assist employees with ESS setup and usage on mobile devices.
- Support leave administration and ESS leave approval processes.
Payroll Administration
- Perform weekly Bank AVS validations to verify employee banking details.
- Support basic payroll processing activities using Sage 300 People.
- Assist Payroll Specialists with routine payroll administration and system maintenance.
Minimum Requirements
- Grade 12 / Matric.
- Additional payroll-related courses, certificates or training will be advantageous.
- Minimum 2 years’ experience in Payroll Administration, Human Resources Administration or a similar support function.
- Minimum 2 years’ experience working with Sage 300 People.
- Practical experience dealing with payroll documentation and employee queries.
- Intermediate Microsoft Excel skills.
- Afrikaans and English communication skills will be advantageous.
- Must be based in, or willing to relocate to, Reitz.
Skills and Competencies
Technical Skills
- Strong administration and document management skills.
- Understanding of payroll processes and payroll systems.
- Good working knowledge of Microsoft Excel and payroll reporting.
- Ability to work accurately with sensitive and confidential employee information.
Personal Attributes
- Exceptional attention to detail and accuracy.
- High level of integrity, professionalism and confidentiality.
- Strong customer service orientation.
- Ability to work under pressure and meet strict deadlines.
- Excellent organisational and prioritisation skills.
- Ability to maintain concentration during detail-intensive work.
- Strong problem-solving abilities.
- Proactive approach to resolving employee queries.
- Dependable and resilient.
- Ability to work effectively in a high-volume payroll environment.
- Positive, solution-focused team player.
- Commitment to continuous learning and improvement.
Benefits / Why Join VKB Group?
- Opportunity to join one of South Africa’s leading agricultural organisations.
- Play an important role in supporting employees across the Group.
- Gain exposure to payroll operations, statutory compliance and employee services.
- Work alongside an experienced payroll team.
- Professional and supportive working environment.
- Opportunity to contribute to a values-driven organisation focused on excellence, integrity and service.