Refurbishment, Repairs and Maintenance Works – Trompsburg Sub-Office | Free State Department of Social Development
Tender Details
Tender Number: FSDSD REQ 114/2026/2027
Department: Free State Department of Social Development
Tender Type: Request for Quotation (RFQ)
Project Name: Refurbishment, Repairs and Maintenance Works – Trompsburg Sub-Office
Required Services: Building Refurbishment, Repairs and Maintenance
Tender Category: Building Upgrades, Refurbishments and Maintenance
Location: Trompsburg, Xhariep District, Free State
Required CIDB Grading: 1EB or higher
Briefing Session Date: 09 November 2026
Briefing Session Time: 10:00
Briefing Session: Compulsory, according to the supplied tender summary
Closing Date: 13 November 2026
Closing Time: 11:00
Required At: Free State Department of Social Development
Contract Duration: Not specified in the supplied information.
Tender Description
The Free State Department of Social Development invites suitably qualified, registered and experienced contractors to submit quotations for refurbishment, repairs and maintenance works at its Trompsburg Sub-Office in the Xhariep District, Free State.
The appointed contractor will be responsible for carrying out the required building improvements, structural repairs and general maintenance activities to ensure that the facility remains safe, functional and suitable for departmental operations.
The successful contractor must provide all necessary labour, materials, plant, equipment and transportation required to complete the project in accordance with the Department’s specifications and Bill of Quantities.
Responsibilities / Scope of Work
The appointed contractor will be responsible for:
Carrying out refurbishment and building improvement works at the Trompsburg Sub-Office.
Performing structural repairs and general building maintenance.
Providing all required construction materials and equipment.
Supplying skilled and general labour for the project.
Managing and supervising all on-site construction activities.
Conducting site assessments before commencing work.
Ensuring that all work complies with the approved Bill of Quantities.
Procuring and transporting materials to the project site.
Maintaining construction quality and safety standards.
Coordinating tradesmen and other project personnel.
Monitoring project progress and maintaining accurate records.
Implementing additional work only after receiving written approval from the Department.
Cooperating with departmental representatives during inspections.
Rectifying defects identified during inspections.
Ensuring that completed work meets the required specifications.
Providing all necessary documentation for project verification and payment.
Requirements
Company and Registration Requirements
Must have a valid CIDB registration of 1EB or higher.
Must have an active LOGIS supplier number at the time of quotation submission.
Must be registered on the Central Supplier Database (CSD).
Must have valid tax compliance status.
Must provide a valid B-BBEE certificate or sworn affidavit.
Must demonstrate experience in refurbishment, repairs and maintenance projects.
Financial Requirements
Must demonstrate working capital of at least R75,000.
Provide a recent company bank statement or acceptable surety from an NCR-registered credit provider.
Quoted prices must include VAT.
Prices must remain valid for 90 days from submission.
Experience Requirements
Must provide reference letters for similar refurbishment or maintenance projects.
Projects must have been completed within the past five years.
Combined project reference values must exceed R200,000.
Reference letters must be on official employer letterheads.
Letters must be dated and signed by the Head of Supply Chain Management or an authorised delegate.
Skills and Technical Requirements
Must provide a dedicated project manager with a recognised built environment-related qualification.
Must have experience in building refurbishment and maintenance.
Must demonstrate knowledge of site supervision and project coordination.
Must have the ability to interpret Bills of Quantities.
Must understand construction quality assurance and health and safety requirements.
Must demonstrate the ability to manage materials, equipment and construction personnel.
Must maintain accurate project progress and financial records.
Required Tender Documentation
The supplied tender summary identifies the following documentation:
Completed SBD 1 form.
Completed SBD 3.1 form.
Completed SBD 4 form.
Completed SBD 6.1 form.
Valid CSD report or Tax Clearance Certificate.
Valid B-BBEE certificate or sworn affidavit.
Proof of active LOGIS registration.
Proof of company address for locality preference points.
Proof of financial capacity of at least R75,000.
Reference letters for completed projects.
Quotation on company letterhead with a unique reference number.
Completed pricing schedule and supporting documentation.
Additional Tender Conditions
CIDB Requirement: Minimum grading of 1EB.
Briefing Session: 09 November 2026 at 10:00.
Briefing Status: Compulsory, as indicated in the supplied AI-generated summary; verify against the official notice.
Price Validity: 90 days.
Payment Terms: Invoices are payable within 30 days of submission, subject to applicable government procedures and verification.
Variations: Additional work requires a written variation order from the Department’s project manager.
Inspections: Department representatives will inspect and verify completed work against the Bill of Quantities.
Preference Points: 80/20 preference point system, as indicated in the supplied summary.
Performance Security: The supplied summary refers to a possible performance guarantee within 30 days of contract award; confirm whether this applies to this specific RFQ.