Charlotte Maxeke Fencing, Electrical and Mechanical Works – Free State Department of Social Development
Tender Details
Tender Number: FSDSD REQ425/2026/2027
Department: Free State Department of Social Development
Tender Type: Request for Quotation (RFQ)
Project Name: Charlotte Maxeke Fencing, Electrical and Mechanical Works
Required Services: Fencing, Electrical and Mechanical Works
Tender Category: Electrical Services, Fencing and Gates, Mechanical Services
Location: Charlotte Maxeke Rehabilitation Centre, Botshabelo, Free State
Province: Free State
Briefing Session Date: 10 November 2026
Briefing Session Time: 10:00
Closing Date: 16 November 2026
Closing Time: 11:00
Required At: Free State Department of Social Development
Contract Duration: Not specified in the supplied information.
Tender Description
The Free State Department of Social Development invites suitably qualified, registered and experienced contractors to submit quotations for fencing, electrical and mechanical works at the Charlotte Maxeke Rehabilitation Centre in Botshabelo, Free State.
The appointed contractor will be responsible for supplying the necessary materials, providing labour, managing the project and carrying out the required installation, repairs and associated works in accordance with the specifications and Bill of Quantities.
The project aims to improve the facility’s infrastructure, security and operational functionality while ensuring that all work complies with applicable construction standards, safety regulations and departmental requirements.
Responsibilities / Scope of Work
The successful contractor will be responsible for:
Carrying out fencing installation and related works at the Charlotte Maxeke Rehabilitation Centre.
Supplying and installing the required fencing materials and components.
Performing electrical installation, maintenance or repair works as specified.
Executing mechanical installation, maintenance or repair works as required.
Providing all necessary materials, tools, equipment and labour.
Managing and coordinating the project from commencement to completion.
Appointing a suitably qualified project manager to oversee the work.
Supervising workers and subcontractors on site.
Ensuring that all work complies with the approved technical specifications.
Maintaining health and safety standards throughout the project.
Coordinating departmental site inspections.
Implementing approved variation orders where applicable.
Keeping accurate project progress and completion records.
Ensuring that all completed work meets the required quality standards.
Providing warranty support and attending to defects within the warranty period.
Including all transportation and delivery costs in the quoted prices.
Requirements
Company and Registration Requirements
Must have a valid CIDB registration of at least 1SQ or higher.
Must have an active provincial LOGIS registration number.
Must have a valid Central Supplier Database (CSD) registration report or Tax Compliance documentation.
Must provide a valid B-BBEE certificate or sworn affidavit.
Must demonstrate relevant experience in fencing, electrical and mechanical works.
Financial Requirements
Must demonstrate financial capacity of at least R75,000.
Provide a bank statement not older than six months or an acceptable surety from an NCR-registered credit provider.
Must submit pricing that includes VAT and all applicable delivery costs.
Quoted prices must remain valid for 90 days.
Experience Requirements
Must provide references for similar completed projects exceeding R200,000 within the past five years.
Must submit reference letters confirming successful completion of previous projects.
Must demonstrate experience in managing construction or infrastructure-related projects.
Skills and Technical Requirements
Must have a qualified project manager with a recognised built environment-related qualification.
Must demonstrate technical knowledge of fencing fabrication and installation.
Must have experience in electrical systems and installations.
Must possess mechanical maintenance and installation capabilities.
Must be able to manage site operations, inspections and subcontractors.
Must understand construction safety and quality control requirements.
Must be familiar with government procurement and contractual procedures.
Required Tender Documentation
The supplied tender summary identifies the following documents and forms:
Completed SBD 1 form.
Completed SBD 3.1 form.
Completed SBD 4 form.
Completed SBD 6.1 form.
Valid CSD report or Tax Clearance documentation.
Valid B-BBEE certificate or sworn affidavit.
Proof of LOGIS registration.
Proof of financial capacity.
Project reference letters.
Proof of business address or residence where claiming locality preference points.
Completed quotation and pricing schedules.
Company documentation as required by the RFQ.
Additional Contractual Conditions
Contract Performance Security: Must be provided within 30 days of contract award.
Warranty Period: 12 months after delivery/acceptance or 18 months from shipment, whichever expires first.
Price Validity: 90 days.
Procurement System: Preferential Procurement Regulations, 2022.
Preference Points: 80/20 preference point system, as indicated in the supplied summary.
Variations: Only approved written variation orders may be implemented.