Supply and Delivery of Security Uniform
Tender Details
- Tender Number: MAPW RFQ 015
- Department/Company: Maluti-a-Phofung Water (SOC) Ltd
- Tender Type: Request for Quotation
- Province: Free State
- Location: No. 2 Industrial Area, Mandela Park, Phuthaditjhaba, 9866
- Tender Category: PPE / Clothing, Textiles & Footwear / Supply and Delivery
- Closing Date: 28 September 2026 at 10:00
- Briefing Session: No
- Briefing Compulsory: No
- Contact Person: Mosea Mahlomola
- Telephone: 071 420 1948
- Email: malitshabang@gmail.com
Tender Description
Maluti-a-Phofung Water is inviting quotations for the once-off supply and delivery of security uniforms for 33 personnel.
The appointed supplier will be responsible for supplying the required uniform items, ensuring that they meet the specified quality and sizing requirements, applying the official client branding and delivering the completed order to the designated premises.
Scope of Supply
The supplier must provide the following items:
- Full Combat Shirts
- Full Combat Trousers
- Full Combat Jerseys
- Security Caps / Head Gear
- Security Belts
- High-Cut Safety Boots
Colours:
- Uniform items: Navy Blue
- Footwear: Black
Total quantity: 165 individual units.
The order is for a single, once-off delivery. Partial deliveries may only be made with prior written approval from the client.
Technical Requirements
Clothing
The garments must:
- Be manufactured from durable industrial fabrics.
- Have reinforced stitching at stress points.
- Be comfortable for extended periods of wear.
- Withstand routine industrial laundering.
- Meet the client’s specified quality and construction requirements.
Safety Boots
The high-cut safety boots must be:
- Lightweight.
- High-cut.
- Breathable.
- Suitable for prolonged standing and walking.
- Suitable for outdoor security duties.
- Compliant with applicable safety requirements where classified as safety footwear.
Where NRCS approval is required, suppliers must provide:
- Manufacturer name.
- Exact model.
- NRCS approval/type-approval number.
- Supporting certification matching the quoted product.
Branding Requirements
The successful supplier will be required to apply the official client logo to the uniforms.
Branding may include specified positions such as:
- Left chest.
- Breast pocket.
- Front of caps/headgear.
Pre-production embroidery samples must be submitted for formal approval before bulk production.
Sizing Requirements
- All clothing and footwear must conform to the client’s approved sizing schedule.
- Suppliers must ensure that the correct sizes are supplied.
- Items that do not meet the approved requirements may be rejected.
- Rejected items must be replaced by the supplier.
- Equivalent or superior products may only be supplied where supported by sufficient technical documentation and approved by the client.
Supplier Requirements
No specialised professional qualification is specifically required.
Bidders should, however, have the capacity to:
- Manufacture or source quality security uniforms.
- Manage bulk clothing and footwear orders.
- Coordinate different sizes.
- Apply professional embroidery/branding.
- Manage procurement and logistics.
- Deliver the complete order within the required timeframe.
- Replace rejected or non-compliant products.
Important Compliance Requirements
CSD & Tax Compliance
Bidders must be registered on the Central Supplier Database (CSD) and provide valid SARS tax compliance documentation.
For joint ventures, each participating entity must provide the required compliance documentation.
NRCS Approval
Where the safety boots fall under applicable compulsory safety requirements, the supplier must provide valid NRCS type-approval documentation. The certification must correspond to the exact model being quoted.
80/20 Preference Point System
The procurement uses the 80/20 preference point system, with price and specified preferential procurement objectives forming part of the evaluation.
Once-Off Procurement
This is a once-off order for the quantities specified. The successful bidder will not automatically receive future orders, extensions or additional quantities.
Required Documentation
Bidders should provide the documentation requested in the official RFQ, including where applicable:
- CSD registration.
- Valid SARS tax compliance documentation.
- Product specifications/data sheets.
- Safety footwear certification and NRCS approval where applicable.
- Manufacturer and model details for safety boots.
- Branding/embroidery samples where requested.
- Sizing information.
- Pricing schedule.
- Required preference point/B-BBEE documentation.
- Completed RFQ forms and declarations.
How to Apply
Interested suppliers must submit their quotation and supporting documentation in accordance with the official MAPW RFQ 015 requirements.