Distribution Administrator – Grain Field Chickens Abattoir
- Location: Reitz, Free State
- Company: Grain Field Chickens (A subsidiary of VKB Agriculture (Pty) Ltd)
- Department: Warehouse & Distribution
- Job Type: Full-Time
- Closing Date: 04 August 2026
Job Overview
Grain Field Chickens, a subsidiary of VKB Agriculture, is seeking a Distribution Administrator to join its Abattoir in Reitz. The successful candidate will be responsible for providing administrative support for warehouse and distribution operations by performing clerical duties, maintaining accurate dispatch records, and ensuring all distribution documentation is completed in accordance with company procedures.
This role is ideal for an organised and detail-oriented individual with experience in warehousing or distribution administration.
Key Responsibilities
As the Distribution Administrator, you will:
- Provide administrative support to the Warehouse & Distribution Manager, Senior Supervisors, Supervisors, Sales Department, and other departments.
- Compile, edit, capture, file, and maintain dispatch and warehouse documentation.
- Capture all CHEP pallet movements on a daily basis.
- Conduct spot checks on picked and loaded orders to ensure accuracy.
- Liaise with the Sales Department regarding orders and deliveries.
- Obtain production plans from Operations Administration.
- Create customer orders and complete loading books, CHEP slips, and dispatch documentation.
- Confirm orders according to delivery route planning.
- Handle dispatch-related order queries.
- Coordinate administrative changes, outstanding orders, and delivery information.
- Capture and update information accurately on Microsoft Excel and SharePoint.
- Submit reports within required deadlines.
- Prepare fresh production plans according to customer orders.
- Ensure production quantities balance with customer orders.
- Assist with truck loading according to Standard Operating Procedures (SOPs).
- Record loading information on both electronic and printed documents.
- Complete customer service sheets, production planning documents, loading information, and CHEP control records accurately.
- Process customer credits according to company procedures.
- Perform additional duties as required by management.
Minimum Requirements
Applicants must have:
- Grade 12 / NQF Level 4 qualification.
- At least 3 years’ experience in a warehousing or distribution environment.
- Computer literacy, including Microsoft Office applications.
- Willingness to work overtime, shifts, and weekends when required.
Preferred Qualifications and Experience
Preference will be given to candidates with:
- A Diploma in Logistics or Supply Chain Management.
- Working knowledge of Microsoft Dynamics NAV (NAV).
- Previous experience in warehouse dispatch administration.
Required Skills and Competencies
The ideal candidate should demonstrate:
- Basic computer proficiency.
- Good numerical ability.
- Strong communication skills.
- Excellent attention to detail and accuracy.
- Good reporting and record-keeping skills.
- Strong planning and organisational abilities.
- Ability to work well within a team.
- Self-motivation, enthusiasm, and trustworthiness.
- Ability to perform effectively under pressure.
Why Join Grain Field Chickens?
Grain Field Chickens offers the opportunity to build your career within a professional corporate environment in the integrated poultry industry. As part of the VKB Group, employees work in a supportive environment that values operational excellence, teamwork, and career development.