Supply and Delivery of Drinking Water for Free State Labs ( 12 Months)
Tender Details
- Tender Title: Supply and Delivery of Drinking Water for Free State Labs for 12 Months
- RFQ Number: RFQ 0646045
- Institution: National Health Laboratory Service (NHLS)
- Tender Type: Request for Quotation (RFQ)
- Province: Free State
- Advert Date: 25 August 2026
- Closing Date: 2 September 2026 at 11:00 AM
- Contract Period: 12 months
- Category: Water Supply / Water Delivery / Water Transport
Delivery Locations
The service will cover NHLS laboratory facilities in:
- Bethlehem
- Bloemfontein
- Botshabelo
- Kroonstad
- Phuthaditjhaba
- Sasolburg
- Welkom
Tender Overview
The National Health Laboratory Service is inviting quotations from suitably qualified suppliers for the supply and delivery of drinking water to Free State laboratories for a period of 12 months.
The successful supplier will be expected to provide a consistent supply of 20-litre drinking water bottles to the designated NHLS facilities according to the required delivery schedule.
Scope of Work
The appointed supplier will be responsible for:
- Supplying 20-litre drinking water bottles.
- Delivering water to the designated NHLS laboratories across the Free State.
- Providing the required quantities according to each facility’s monthly requirements.
- Maintaining a consistent supply throughout the 12-month contract period.
- Ensuring the drinking water is safe and suitable for consumption.
- Maintaining appropriate hygiene and handling standards.
- Meeting the delivery schedules specified by NHLS.
- Providing all transportation and logistics required for delivery.
- Ensuring pricing covers all applicable costs associated with the service.
- Only supplying goods after receiving the appropriate purchase order.
Technical Requirements
Suppliers must be able to demonstrate:
- Compliance with the required drinking-water quality standards.
- A written commitment that the supplied water will have a pH level between 6.5 and 8.5.
- Availability of a product catalogue, where applicable.
- Capacity to deliver the required quantities on schedule.
- Appropriate facilities and processes for handling and transporting potable water.
- Reliable distribution arrangements for multiple Free State locations.
- A written commitment to comply with NHLS delivery timeframes.
Requirements for Bidders
The required documentation includes:
- Original Tax Clearance Certificate or applicable tax compliance documentation.
- Original B-BBEE certificate or certified copy.
- Completed SBD 4 – Declaration of Interest.
- Completed SBD 6.1 – Specific Goals.
- Valid CSD Report.
- Proof of residence.
- Product catalogue, where applicable.
- Completed/ticked generic specification template, where applicable.
- All pages of the RFQ must be initialled as required.
- A quotation on the supplier’s official company letterhead.
- Written commitments relating to water quality and delivery performance.
Supplier Capabilities
The ideal supplier should have:
- Experience supplying bottled drinking water.
- Reliable access to sufficient water stock.
- Adequate delivery vehicles and logistics capacity.
- Ability to service multiple locations on a regular schedule.
- Effective inventory and order-management systems.
- Strong delivery and route-planning capabilities.
- Knowledge of potable-water handling and hygiene requirements.
- Ability to maintain consistent service over 12 months.
- Experience working with government or healthcare institutions would be advantageous.
Pricing & Contract Requirements
The contract will run for 12 months, requiring suppliers to maintain reliable service throughout the period.
Pricing should include the costs associated with:
- Water
- Bottles/containers
- Transportation
- Delivery
- Labour
- Handling
- Overheads
- Other costs necessary to complete the service
VAT is calculated separately at 15%.
Quotations are required to remain valid for 90 days after submission.
Evaluation
The RFQ follows a three-stage evaluation process:
- Administrative compliance – checking required documentation.
- Mandatory technical evaluation – checking whether the supplier and product meet the required specifications.
- Price and specific goals evaluation – assessment under the applicable 80/20 preference point system.
Submission Details
RFQ Number: RFQ 0646045
Submission: Sealed quotation
Submission Location: NHLS Main Reception, RFQ Box
Address: Cnr Hospital & De Korte Street, Free State
The RFQ reference number must be clearly marked on the envelope.
Contact: Tshepang
Telephone: 066 376 5316
Closing Date
Wednesday, 2 September 2026 at 11:00 AM