Supply and Deliver of Biological Class II Safety Cabinet with Service (36 Months)
Tender Details
- Tender Title: Supply and Deliver of Biological Class II Safety Cabinet with Service and Maintenance for 36 Months
- Tender Number: RFQ No. 683732
- Advert Date: 17 September 2026
- Closing Date: 29 September 2026 at 11:00 AM
- Required At: National Health Laboratory Service (NHLS)
- Department: Chemical Pathology, Universitas Bloemfontein
- Location: Bloemfontein, Free State
- Status: Open RFQ
- Briefing Session: See RFQ documentation
- Technical Queries: mamokete.nkonyane@nhls.ac.za
- RFQ Queries: maryanne.grimsell@nhls.ac.za
Tender Description
The National Health Laboratory Service is inviting suitably qualified suppliers to supply and deliver a Biological Class II Safety Cabinet for the Chemical Pathology Department at Universitas Bloemfontein.
The contract includes delivery, installation, performance validation, user training, warranty support, servicing and maintenance for 36 months.
Scope of Work
The successful bidder will be required to:
- Supply and deliver one Biological Class II Safety Cabinet.
- Complete delivery within 4–6 weeks.
- Install and commission the cabinet on site.
- Conduct performance validation in accordance with applicable standards and manufacturer requirements.
- Provide laboratory layout consultation where required.
- Provide hands-on operator training during installation.
- Submit written proof of training to the Laboratory Manager.
- Provide after-sales service and repairs for 36 months.
- Conduct at least two maintenance visits per year.
- Perform required calibration and certification.
- Provide a minimum 24-month warranty covering defects, parts and labour.
Technical Requirements
The safety cabinet must meet the specified technical requirements, including:
- Cabinet Type: Type A2 Biological Safety Cabinet.
- Filtration: H14 HEPA filters with the required minimum filtration efficiency.
- External Dimensions: 2030 × 852 × 1540 mm.
- Internal Work Area: 1870 × 623 × 670 mm.
- Real-time airflow alarms.
- Operator warning systems for unsafe operating conditions.
- Clearly visible gauge/display panel.
- Clearly marked controls.
- Adjustable exterior noise levels.
- Antimicrobial exterior coating.
- Programmable internal UV lamp from 30 minutes to 24 hours in 30-minute increments.
- Internal lighting.
- Base stand.
- Internal power supply point for ancillary equipment.
- Electrical Supply: 220–240V, 50Hz (±2Hz), single-phase AC.
- Internal airflow configuration with no external ducting required.
- South African regulatory compliance.
Certification & Documentation
Bidders should provide the required documentation, including:
- Valid NRCS sales permit or homologation certificate for South Africa.
- ISO 13485 certificate.
- ISO 9001 certificate.
- Detailed quotation on company letterhead.
- Completed compliance specification sheet.
- Product brochure/catalogue with images.
- Operator manual.
- Verifiable reference letters, not older than three years.
- Mandatory procurement and supplier documentation as specified in the RFQ.
Supplier & Service Requirements
Suppliers must demonstrate the ability to:
- Install and validate the equipment using suitably qualified and certified technicians.
- Provide operator training.
- Conduct biannual maintenance visits.
- Perform calibration and certification.
- Provide timely repairs during the warranty and service periods.
- Maintain the required service and support arrangements for 36 months.
- Meet the specified delivery period.
- Comply with public-sector procurement requirements.
- Provide valid Tax Clearance documentation/PIN.
- Maintain CSD registration.
- Submit applicable B-BBEE verification documentation.
- Complete the required Standard Bidding Documents (SBDs).
- Comply with fixed-pricing and contractual requirements.
Important Terms Explained
Biological Safety Cabinet (Class II, Type A2):
A specialised laboratory enclosure designed to provide protection for personnel, laboratory materials and the environment through controlled airflow and HEPA filtration.
HEPA H14 Filter:
A high-efficiency particulate filter used to remove very small airborne particles from the cabinet’s airflow.
NRCS Homologation/Sales Permit:
Regulatory approval demonstrating that the relevant equipment meets applicable South African compulsory specifications for sale.
ISO 13485:
A quality-management standard specifically applicable to medical devices and related products.
ISO 9001:
An international quality-management standard covering an organisation’s quality-management systems and processes.
How to Apply
Interested suppliers should obtain and review the full RFQ documentation and ensure that all mandatory administrative, technical and compliance requirements are met before submitting their quotation.