State Administration Officer to the Commissioner x1
Job Details
- Position: State Administration Officer to the Commissioner
- Reference Number: SAO/FS/04/2026
- Salary: R338 106 per annum (Level 07)
- Centre: Free State Provincial Office – Bloemfontein
- Employer: Office of the Public Service Commission
- Job Level: Administrative / Senior Support Role
Job Description
The State Administration Officer provides high-level administrative, secretarial, and personal assistant support to the Commissioner in the Free State Provincial Office.
The role focuses on supporting executive office operations, managing administrative processes, coordinating reporting information, and ensuring efficient functioning of the Commissioner’s office.
This is a senior support role requiring experience in working with senior management and handling confidential and high-level administrative tasks.
Responsibilities
1. Executive Support (Commissioner’s Office)
- Provide secretarial and personal assistant services to the Commissioner
- Manage the Commissioner’s diary, meetings, and correspondence
- Handle confidential communication and documentation
- Provide day-to-day administrative support
2. Financial & Expenditure Control
- Monitor and control office expenditure
- Assist with budget tracking and reporting
- Ensure compliance with financial administration procedures
3. Coordination & Reporting
- Coordinate information for Commissioner reports
- Assist with cluster commitments and reporting requirements
- Compile and organise data for submissions and reports
4. Office Administration
- Perform general office administration duties
- Manage filing, records, and documentation systems
- Operate office equipment and support office logistics
5. Stakeholder & Communication Support
- Liaise with internal and external stakeholders
- Maintain professional communication etiquette
- Support stakeholder engagement activities
Requirements
Educational Requirements
Applicants must have one of the following:
- Senior Certificate (NQF Level 4)
PLUS - Bachelor’s Degree (NQF Level 7) OR National Diploma (NQF Level 6) in:
- Administration
- Office Management
- Management Assistant
- Public Administration
- Public Management
Experience Requirements
- Minimum of 5 years’ experience in administration
- At least 3 years must be supporting senior management
Experience can be in:
- Public sector OR private sector
Knowledge Requirements
- Public service regulatory framework
- Departmental policies and procedures
- Office administration systems
- Financial administration basics
- Government reporting processes
Technical Requirements
- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
- Operating office equipment
- Minute-taking and typing proficiency
Skills Required
Administrative Skills
- Office management
- Diary and schedule coordination
- Report compilation
- Filing and records management
Communication Skills
- Strong verbal and written communication
- Telephone and office etiquette
- Stakeholder liaison
Personal Attributes
- Trustworthy and honest
- Confidentiality and integrity
- Professional and reliable
- Friendly and approachable
- Ability to work under pressure
- Self-driven and disciplined
Organisational Skills
- Planning and coordination
- Time management
- Attention to detail
- Ability to work independently
Technical Skills
- Advanced Microsoft Office usage
- Typing and minute-taking
- Basic research ability