Receptionist – Bidvest Facilities Management
- Company: Bidvest Facilities Management
- Division: BFM Operations 1
- Location: Bloemfontein, Free State
- Industry: Facilities Services
- Job Function: Operations
- Contract Type: Permanent
- Posted: 20 July 2026
- Closing Date: 7 August 2026
Job Overview
Bidvest Facilities Management is looking for a Receptionist to provide professional front-desk services and administrative support to customers, visitors and employees.
The successful candidate will be responsible for managing reception operations, handling calls and visitors, coordinating bookings, assisting with office administration and supporting various business functions.
Key Responsibilities
- Receive calls and take messages.
- Make calls on behalf of employees when required.
- Receive visitors and direct them to approved appointments.
- Manage boardroom and parking bookings.
- Take minutes during official meetings and type and circulate them.
- Receive, capture and file building audit sheet data.
- Order, process and distribute stationery to employees.
- Receive and sort incoming post.
- Notify employees when mail is available for collection.
- Communicate with employees via email regarding office management matters.
- Provide administrative support to various business sections.
- Assist with project administration and special tasks.
Minimum Requirements
- Certificate in Reception, Administration or Secretarial Studies.
- Matric / Senior Certificate.
- Valid South African driver’s licence.
- At least 6 months’ relevant experience in switchboard operations and/or a secretarial capacity.
- Administration, reception or switchboard training.
- Experience in a customer-focused environment.
- Proficiency in:
- MS Word
- MS Excel
- MS Outlook
Key Competencies
- Results-oriented.
- Strong attention to detail.
- Ability to work under pressure.
- Good written communication skills.
- Customer and client focused.
- Ability to deal with ambiguity.
- Interactive reasoning skills.
- Planning and scheduling abilities.
- Teamwork and partnering.
- Relationship-building skills.
- Good listening skills.
- Excellent verbal communication.