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    Clerk: Debrief (Clover South Africa )x1

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    clerk debrief

    Clerk: Debrief (Clover South Africa )x1

    Job Overview

    • Position Title: Clerk: Debrief
    • Company: Clover South Africa
    • Location: Bloemfontein, Free State
    • Department: Distribution
    • Job Type: Permanent / Full-Time

    Job Purpose

    To ensure accurate, efficient, and timeous debriefing of drivers by reviewing their daily activities, identifying discrepancies, and reconciling records related to deliveries, fuel usage, payments, and stock movement. The role aims to enhance driver administrative performance, streamline reconciliation processes, and provide reliable reporting to support effective outbound logistics operations.

    Minimum Requirements

    • Education:

      • Grade 12 / National Senior Certificate (NQF Level 4) – essential

      • Tertiary qualification in Finance, Accounting, or a related field – advantageous

    • Experience:

      • Minimum of 3 years’ experience in a similar administrative or logistics role.

      • Sound knowledge of outbound logistics, journals, and invoicing.

    • Other Requirements:

      • Computer literacy: Advanced (Microsoft Excel, Word, ERP/WMS systems).

      • Language proficiency: Fluent in Business English (written and verbal).

      • Willingness to work shifts, weekends, and public holidays.

      • Location in Bloemfontein – advantageous.

    Knowledge, Skills and Competencies

    • Strong understanding of distribution and logistics processes.

    • Excellent numerical accuracy and attention to detail.

    • Proficiency in data entry, reconciliation, and reporting.

    • Good administrative, planning, and organizational skills.

    • Effective communication and interpersonal abilities.

    • Ability to work under pressure and meet deadlines.

    • Integrity, accountability, and a commitment to maintaining data accuracy.

    • Knowledge of Warehouse Management Systems (WMS) and financial recordkeeping.

    Key Responsibilities

    • Inspect and verify drivers’ daily jobs to identify and resolve items of concern.

    • Plan and prepare driver documentation to simplify reconciliation processes.

    • Provide timely and accurate information to the Distribution Manager.

    • Support and enhance drivers’ administrative compliance and accuracy.

    Debriefing and Reconciliation

    • Conduct debriefing for cash, card, and EFT transactions to ensure full reconciliation.

    • Identify and record cash shortages and prepare Acknowledgment of Debt (AOD) forms where applicable.

    Fuel and Vehicle Reporting

    • Record and reconcile diesel usage for all fleet vehicles.

    • Identify fuel variances and compile diesel reports for management review.

    Stock Control and Warehouse Management

    • Monitor, record, and process all stock damages and upliftments.

    • Conduct stock scanning and reconciliation in the Warehouse Management System (WMS).

    • Ensure accurate allocation of returned stock to driver load sheets.

    Administrative and Reporting Duties

    • Maintain accurate records of daily debriefing and reconciliation activities.

    • Submit reports to management in line with operational deadlines.

    • Uphold company policies regarding security, integrity, and safety standards.

    Personal Attributes

    • Reliable and responsible with a high level of integrity.

    • Detail-oriented with strong problem-solving and analytical thinking.

    • Self-motivated, proactive, and results-driven.

    • Team player with strong collaboration and accountability skills.

    • Able to maintain confidentiality and handle sensitive financial data.

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