Assistant Officer (Post Level 13)

Assistant Officer (Post Level 13)

Job Details

• Job Title: Assistant Officer (Post Level 13)
• Job ID: 6348
• Organisational Unit: University of the Free State
  Vice-Chancellor and Principal
  Communication and Marketing
• Employment Type: Permanent
• Occupational Level: Semi-Skilled
• Location: Bloemfontein Campus, Bloemfontein
  Free State, South Africa
• Closing Date: 30 January 2026
• Assumption of Duties: As soon as possible

Job Overview / Description

The University of the Free State (UFS) invites internal applications only for the position of Assistant Officer (Post Level 13) within the Communication and Marketing Directorate, reporting to the Office of the Vice-Chancellor and Principal.

The role is primarily responsible for supporting the day-to-day operations of KovsieGear, including merchandise administration, financial administration, stock control, and brand and client relationship management. The Assistant Officer ensures effective customer service delivery, accurate financial and stock administration, and professional representation of the KovsieGear brand across the Bloemfontein Campus and other UFS sites.

This is a permanent, semi-skilled position based on the Bloemfontein Campus, offering competitive remuneration and benefits in line with UFS policies.

Key Areas of Responsibility

1. Merchandise Store Administration

• Arrange and attend monthly stock meetings with the line manager

• Order KovsieGear merchandise following line manager approval

• Administer the KovsieGear generic email account when required

• Assist with marketing of KovsieGear to stakeholders

• Label, unpack, and manage new stock

• Report stock shortages and special requests to management

• Manage the front desk and perform general clerical duties

• Handle telephone enquiries and assist customers with online orders

• Prepare quotations and arrange courier logistics for online purchases

• Set up and manage marketing events, exhibitions, and graduation displays

• Maintain store cleanliness and visual merchandising standards

• Implement promotions and sales initiatives in-store and on campus

2. Financial Administration

• Perform daily cash-ups and report variances when required

• Follow up on quotations within 48 hours

• Invoice departmental sales using Pastel

• Assist with financial administration for exhibitions and marketing events

• Create purchase orders and submit requisitions

• Capture journals and financial transactions when required

• Maintain accurate financial records and filing systems

• Process supplier invoices and petty cash transactions

• Ensure compliance with financial procedures and controls

3. Stock Control

• Conduct quality control checks on stock in storerooms

• Perform daily and manual stock counts and investigate variances

• Monitor stock movement between stock rooms and campuses

• Maintain accurate stock records and inventory levels

• Assist with stock distribution to Qwaqwa Campus and Kovsie INN

• Support regular stock-takes and risk control procedures

4. Brand and Client Relationship Management

• Deliver professional customer service at all times

• Sell merchandise and assist customers in-store

• Liaise with designated client groups regarding orders and quotations

• Assist with banner and branding logistics for institutional events

Inherent Requirements

• Grade 12 or National Vocational Certificate (NQF Level 4)

• Minimum of 1 year relevant experience related to the duties of the position

Recommendations (Advantageous)

• Knowledge of Microsoft Office, Pastel, and PeopleSoft

Required Competencies

• Results Orientation: Ability to meet high standards and adapt to change

• Strategic Thinking: Strong organisational skills and attention to detail

• Business Acumen: Compliance with rules, procedures, and systems

• Leadership: Self-motivated, energetic, and able to take initiative

• Building Relationships: Strong interpersonal, negotiation, and communication skills

Salary and Benefits

Salary

R218,298.69 – R365,979.80 per annum, inclusive of benefits
(Dependent on experience, qualifications, and available budget)

Fringe Benefits (Subject to Conditions)

• Pension scheme

• Medical aid

• Group life insurance

• Housing allowance

• Annual and sick leave

• Service bonus

• Study benefits

Additional Notes

• Internal applicants only will be considered

• Applications must be submitted online via the official UFS vacancy portal

• Incomplete applications will not be considered

• Preference will be given in line with UFS Employment Equity Plan

• Only shortlisted candidates will be contacted

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