Appointment of a Professional Service Provider for the Management and Implementation of the Rural Roads Assets Management System
Tender Overview
- Tender Number: RFP 03/05/2026
- Department: Lejweleputswa District Municipality
- Tender Type: Open Tender / Request for Proposal (RFP)
- Location: Welkom
- Contract Duration: Three (3) Financial Years
- Closing Date: 12 June 2026 at 12:00
Purpose of the Tender
The municipality seeks to appoint a suitably qualified professional service provider to manage, maintain, and implement the Rural Roads Assets Management System (RRAMS) across the district for a period of three financial years.
The project aims to improve road asset management, infrastructure planning, maintenance prioritisation, budgeting, and long-term sustainability of the district’s road network.
Strategic Objectives
The project seeks to:
- Assess the condition of rural road infrastructure.
- Identify maintenance backlogs.
- Determine future funding requirements.
- Improve road network planning and investment decisions.
- Enhance road safety and accessibility.
- Deliver long-term value for money.
- Strengthen municipal infrastructure management capabilities.
Scope of Work
1. Road Asset Management System (RRAMS)
The appointed service provider will:
- Manage and maintain the existing RRAMS platform.
- Upgrade existing systems where necessary.
- Provide software licensing and support.
- Ensure continuous functionality of the system.
2. Road Condition Assessments
Conduct comprehensive assessments of:
Surfaced Roads
- Pavement condition surveys.
- Surface deterioration analysis.
- Structural assessments.
Unpaved Roads
- Gravel road condition assessments.
- Surface performance evaluations.
- Maintenance requirements identification.
3. Asset Inventory Management
Develop and update databases for:
- Roads
- Bridges
- Culverts
- Drainage structures
- Road furniture
- Ancillary infrastructure
4. Traffic Data Collection
Collect and analyse:
- Traffic volumes.
- Vehicle classifications.
- Road usage patterns.
- Traffic growth trends.
5. GIS and Mapping Services
Develop and maintain:
- GIS-based road asset databases.
- Spatial mapping systems.
- Asset location information.
- Infrastructure monitoring tools.
6. Planning and Prioritisation
Prepare:
- Maintenance prioritisation plans.
- Rehabilitation programmes.
- Capital investment plans.
- Network improvement strategies.
- Asset lifecycle management plans.
7. Reporting
Generate reports including:
- Road condition reports.
- Traffic reports.
- Bridge and structure condition reports.
- Maintenance plans.
- Budget forecasts.
- Funding requirement assessments.
8. Capacity Building
Provide:
- Training of municipal officials.
- Skills transfer programmes.
- System user training.
- Technical support.
Areas Covered
The project includes roads and infrastructure within municipalities such as:
- Masilonyana Local Municipality
- Tswelopele Local Municipality
- Nala Local Municipality
and other areas falling within the jurisdiction of the Lejweleputswa District Municipality.
Technical Requirements
The successful bidder must provide:
System Management
- RRAMS implementation and maintenance.
- Software licensing.
- Hardware support where applicable.
- System upgrades.
Data Collection
- Road inventory collection.
- Pavement condition data.
- Bridge and structure data.
- Traffic surveys.
- GIS mapping information.
Engineering Assessments
- Visual condition assessments.
- Structural evaluations.
- Maintenance recommendations.
Compliance
- Adherence to Departmental requirements.
- Compliance with DORA requirements.
- Alignment with national road asset management standards.
Required Key Personnel
Team Leader / Project Manager
Minimum requirements:
- BTech or National Diploma in Civil Engineering.
- Registration with Engineering Council of South Africa (ECSA).
- Significant road asset management experience.
GIS Practitioner
Minimum requirements:
- BSc in Geoinformatics or related qualification.
- Registration with South African Geomatics Council.
- GIS asset management experience.
Project Administrator
Minimum requirements:
- Relevant administration qualification.
- Experience in project administration and reporting.
Skills and Experience Required
The municipality requires demonstrated expertise in:
Engineering
- Civil Engineering
- Transportation Engineering
- Pavement Engineering
- Rural Roads Management
Asset Management
- Infrastructure Asset Management
- Road Asset Management Systems
- Lifecycle Costing
- Maintenance Planning
GIS and Technology
- GIS Mapping
- Spatial Data Analysis
- Asset Information Systems
- Infrastructure Databases
Project Management
- Stakeholder Engagement
- Reporting and Monitoring
- Programme Management
- Quality Assurance
Evaluation Considerations
The municipality is likely to evaluate:
Functionality
- Relevant road asset management experience.
- Qualifications of key personnel.
- Previous similar projects completed.
- Methodology and implementation plan.
- Availability of technical resources.
Compliance
- Professional registrations.
- Certified qualifications and CVs.
- Completion certificates and references.
Financial Offer
- Competitive pricing.
- Value for money.