Leasing of Office Accommodation Premises in Bloemfontein (24 months)
Tender Details
Tender Title: Leasing of Office Accommodation Premises in Bloemfontein
Department: Agricultural Research Council (ARC)
Tender Number: API01REQ007857-01
Tender Type: Request for Quotation (RFQ)
Province: Free State
Location: Bloemfontein CBD, Mangaung Metropolitan Municipality
Closing Date: Thursday, 5 November 2026
Closing Time: 10:00
Contract Duration: 24 months, with an optional month-to-month extension.
Briefing Session: No briefing session.
CIDB Grading: Not applicable.
Special Conditions: None specified.
Tender Objectives
The Agricultural Research Council seeks to lease suitable, fully serviced office accommodation in Bloemfontein to support its operational requirements, staff welfare and business continuity.
The premises must provide a safe, accessible and compliant working environment that meets applicable occupational health, safety and national building regulations.
Scope of Work
The successful service provider will be responsible for leasing and providing fully fitted, ready-to-occupy office accommodation for an initial period of 24 months.
The scope includes:
Providing suitable office premises with the required facilities and layout.
Supplying and maintaining electrical and mechanical infrastructure.
Providing air-conditioning and backup power facilities.
Ensuring access to an alternative water supply.
Providing exclusive parking facilities.
Maintaining the building and its essential services.
Ensuring compliance with applicable building, fire and occupational health and safety regulations.
The landlord will be responsible for the financial and operational maintenance of the building throughout the lease period.
Technical Requirements
Location:
Premises must be within a maximum 10 km radius of Bloemfontein CBD.
Must fall within the Mangaung Metropolitan Municipality.
Office Space:
Net lettable area must be between 270 m² and 300 m².
The premises must accommodate:
Reception area.
Kitchen.
Boardroom.
Six enclosed offices.
Open-plan workspace for six employees.
Filing room.
Storeroom.
Dedicated server room.
Infrastructure and Facilities:
Automated backup generator.
Secure, brick-walled server room.
24,000 BTU air-conditioning system in the server room.
Alternative water supply, such as water tanks.
Disability-accessible lifts where applicable.
Parking:
Minimum of six covered parking bays.
Parking must be access-controlled and exclusively reserved for ARC staff and visitors.
One designated parking bay for persons with disabilities.
Compliance and Required Documentation
Bidders must ensure that the proposed premises meet the relevant regulatory requirements and provide the necessary supporting documentation, including:
Valid municipal zoning certificate.
Occupancy certificate.
Approved building plans.
Proof of building insurance or an insurer’s letter of intent.
Valid electrical Certificate of Compliance (COC).
Plumbing compliance documentation.
Gas compliance certificate, where applicable.
HVAC compliance documentation.
Compliance with the Occupational Health and Safety Act.
Compliance with National Building Regulations and Fire Regulations.
Compliance with applicable SANS/SABS standards and municipal by-laws.
Maintenance Requirements
The landlord will be responsible for ongoing maintenance and upkeep of:
Air-conditioning systems.
Electrical installations.
Plumbing systems.
Backup generator.
Fire protection systems.
General building infrastructure.
Skills and Experience Requirements
Although no specific professional certifications or technical licences are prescribed, bidders should demonstrate:
Proven experience in commercial property leasing.
Experience in facilities management.
Experience providing fully fitted office accommodation.
Knowledge of preventive maintenance programmes.
Understanding of South African building and occupational health and safety legislation.
Administrative capacity to manage government procurement requirements.
Ability to meet tax registration and contractual obligations.
Evaluation and Preference Points
The tender summary indicates an 80/20 preference point system:
80 points allocated to price.
20 points allocated to specific goals, including qualifying ownership and transformation considerations.
Preference considerations include:
Black Economic Empowerment (BEE) status.
Historically disadvantaged individuals.
Women and youth ownership.
Ownership by persons with disabilities.
Support for small, medium and micro-enterprises (SMMEs).
Quotation and Submission Requirements
Bidders must ensure that:
All quotations are submitted in South African Rand (ZAR).
Prices include VAT and all additional costs.
A quotation validity period is clearly stated.
Submissions are prepared on official company letterhead.
All applicable Standard Bidding Documents (SBDs) are completed and signed.
The National Treasury General Conditions of Contract are accepted.
All required compliance and supporting documents are submitted.
The evaluating authority reserves the right to conduct price benchmarking and due diligence checks. Non-compliant bids may be disqualified.
Enquiries
Contact Person: Ngoako Waleng
Email: WalengN@arc.agric.za
Telephone: 012 672 9114
Briefing Session
Briefing Session: No briefing session.
Compulsory: Not applicable.