Professional Architectural Services for the Hoopstad Magistrate Office Repairs and Renovations Project 2026
Tender Details
Tender Number: PSB26/016
Tender Title: Invitation to Submit a Quotation for Professional Architectural Services for the Hoopstad Magistrate Office Repairs and Renovations Project
Department: Department of Public Works
Tender Type: Request for Quotation (RFQ)
Project Location: Hoopstad, Free State
Administrative Address: 18 President Brand Street, Bloemfontein, 9300
Tender Category: Architectural and Engineering Services; Professional Services
Briefing Session: No briefing session
Special Conditions: N/A, as stated in the supplied notice
Closing Date: Friday, 6 November 2026
Closing Time: 11:00
Enquiries Contact: Ditaba Matsela
Telephone: 051 408 7362
Email: Ditaba.Matsela@dpw.gov.za
Tender Portal: National eTenders Portal
Tender Description
The Department of Public Works invites quotations from suitably qualified architectural service providers for professional architectural services relating to repairs and renovations at the Hoopstad Magistrate Office in the Free State.
The appointed service provider will be responsible for providing architectural services throughout the project lifecycle, from initial assessments and design development to construction administration and project close-out. The successful firm will also act as the Principal Agent during the construction phase.
Scope of Services
The appointed architectural service provider may be required to undertake the following services, as detailed in the supplied tender summary:
Provide architectural services across work stages 1 to 6, covering project inception, concept design, design development, documentation, procurement, construction administration and close-out.
Assess the existing building and identify structural, spatial and maintenance-related deficiencies.
Develop renovation solutions for ceiling repairs, flooring replacement, joinery, wall treatments, glazing, painting, screed resurfacing and signage upgrades.
Coordinate with other professional consultants, including quantity surveyors, engineers and occupational health and safety agents.
Liaise with relevant statutory authorities where required.
Incorporate sustainable and energy-efficient design principles.
Apply applicable labour-intensive construction guidelines.
Prepare monthly progress reports, accrual statements and a coordinated baseline programme.
Monitor project progress against agreed milestones.
Administer the building contract during construction as the appointed Principal Agent.
Assist with inspections, payment certification, contractor coordination and project completion.
Professional and Technical Requirements
According to the supplied tender summary, the service provider is expected to meet the following requirements:
Comply with the CIDB Standard Professional Services Contract and applicable tender conditions.
Follow the Department of Public Works’ applicable tariff-of-fees requirements.
Maintain the required Professional Indemnity Insurance.
Submit a detailed baseline programme within two weeks of appointment, as specified in the supplied summary.
Comply with applicable occupational health and safety legislation and SANS 10400 building standards.
Follow relevant Department of Public Works space norms.
Apply applicable Expanded Public Works Programme (EPWP) labour-intensive construction guidelines.
Provide project documentation and reporting in the required formats.
Professional Indemnity Insurance: The supplied summary states a minimum cover of R1.5 million or 15% of the estimated construction cost, whichever is greater. Confirm this requirement in the official RFQ documentation.
Minimum Qualifications and Eligibility Requirements
The supplied tender summary identifies the following requirements for interested architectural service providers:
The legal entity must be registered with the South African Council for the Architectural Profession (SACAP), as stipulated in the tender.
The architectural division must operate under the full-time supervision of a registered professional architect who meets the specified shareholding or voting-power requirements.
Key personnel must provide verified CVs and certified identification documents.
An organisational chart and proof of current professional registration must be submitted.
The firm should demonstrate at least five years of experience in comparable public-sector renovation or maintenance projects.
The company must demonstrate financial viability, sufficient resources and effective risk-management capacity.
The bidder must comply with the applicable B-BBEE preference criteria specified in the tender.
Registration on the National Treasury Central Supplier Database (CSD) is compulsory.
The official RFQ must be consulted to confirm the exact eligibility criteria and supporting documents required.
Pricing and Fee Structure
The supplied tender summary describes two fee arrangements:
Value-based fees: Calculated using the applicable NDPWI tariff of fees and the tendered percentage.
Time-based fees: Hourly rates may apply to additional services, variations or project suspensions, subject to the tender’s pricing rules.
Bidders should carefully review the official pricing schedule and fee calculation instructions before preparing their quotations.
Required Documents
The supplied information indicates that bidders should prepare the relevant documents required by the official RFQ, including where applicable:
Proof of SACAP registration and professional registration for key personnel.
Verified CVs and certified identification documents.
Organisational structure or chart.
Evidence of relevant project experience and references.
Proof of CSD registration.
B-BBEE certificate or applicable sworn affidavit, as required.
Professional Indemnity Insurance documentation.
Completed quotation and pricing schedules.
Any declarations, forms and supporting documents prescribed by the Department of Public Works.
Important: This is a preparation checklist based on the supplied summary, not a verified complete mandatory-document list. The official tender documents take precedence.