Provision of Office Accommodation (5years)
Tender Information
- Tender Title: Provision of Office Accommodation for a Period of Up to Five (5) Years in Respect of Kroonstad Local Office
- Tender Number: 26/2026
- Tender Type: Request for Bid (Open Tender)
- Department/Organisation: Legal Aid South Africa
- Province: Free State
- Project Location: Kroonstad, Free State
- Tender Category: Office Accommodation; Property Lease and Rental; Real Estate Activities
- Contract Duration: Up to Five (5) Years
- Closing Date: 4 August 2026 at 11:00
Tender Overview
Legal Aid South Africa invites property owners and property management companies to submit bids for the provision of office accommodation for its Kroonstad Local Office. The successful bidder will provide suitable office premises that comply with Legal Aid South Africa’s operational, safety, accessibility, and infrastructure requirements under a lease agreement of up to five years.
Tender Objective
The objective of this tender is to secure office accommodation that:
- Meets Legal Aid South Africa’s operational requirements.
- Provides a safe, functional, and accessible working environment.
- Complies with all relevant building and safety regulations.
- Supports efficient service delivery to the public.
- Offers suitable office facilities under a lease agreement for up to five years.
Scope of Work
The successful bidder will be responsible for providing office premises that include:
Office Accommodation
- Suitable office space for Legal Aid South Africa operations.
- Offices, workstations, and meeting areas.
- Reception and client service areas.
- Kitchens, storerooms, server rooms, and other support facilities.
- Adequate parking for staff and visitors.
Building Requirements
- Office premises that are structurally sound and suitable for occupation.
- Emergency exits and clearly marked fire escape routes.
- Accessible facilities for persons with disabilities.
- Reliable water and electricity services.
- Water backup systems to ensure uninterrupted supply.
Fit-Out and Branding
- Office partitioning according to Legal Aid South Africa specifications.
- Internal and external branding where required.
- Rectification of defects identified after occupation within 30 days.
Technical Requirements
The offered premises must:
- Be suitable and approved for office use.
- Be free from structural defects, excessive wall cracks, and rising damp.
- Have separate electricity and water meters managed by certified service providers.
- Be located within the designated Kroonstad area.
- Be within approximately 2.5 km to 3 km walking distance of public transport and the Magistrate’s Court.
- Include accessibility features such as lifts with Braille buttons where applicable.
- Comply with all relevant health, safety, and building regulations.
The bidder must also provide:
- Occupancy certificate.
- Fire safety compliance certificate.
- Electrical compliance certificate.
- Pest control certificate.
- Building maintenance plan.
- Approved building plans and other required compliance documentation.
Minimum Requirements
Interested bidders should demonstrate:
- Ownership of suitable office premises or authority to lease the property.
- Experience in commercial property leasing or facilities management.
- Compliance with applicable building and municipal regulations.
- Ability to complete any required refurbishment or fit-out work.
- Capacity to provide all required compliance certificates and documentation.
Required Competencies
Successful bidders should demonstrate:
- Property and facilities management expertise.
- Knowledge of building regulations and statutory compliance.
- Experience in office refurbishment and fit-out projects.
- Project management and stakeholder coordination skills.
- Accessibility and occupational health and safety compliance.
- Financial management and commercial leasing experience.
- Ability to prepare and manage technical and contractual documentation.
Briefing Session
- Briefing Session: Yes
- Compulsory: No
- Date: 21 July 2026
- Time: 14:00
- Venue: 99 Murray Street, Kroonstad, Free State, 9501
Enquiries
- Contact Person: Phindile Maphutsi
- Telephone: 056 216 4800
- Email: PhindileM2@legal-aid.co.za