Job Overview: Property Administrator
- Employer: Avatar Human Capital
- Location: Bloemfontein
- Position Type: Permanent, Full-time
Avatar Human Capital is seeking a Property Administrator to manage day-to-day property administration and leasing operations. The role involves tenant liaison, lease management, arrears follow-up, and financial administration, ensuring efficient property management processes and high standards of customer service.
Key Responsibilities
1. Tenant Administration
Update and maintain tenant information on the in-house PIMS system.
Manage tenant statements, including receipt allocations, interest generation, meter readings, manual billings, debit runs, and finalized statements.
Handle debit orders, reconciliations, and resolution of tenant queries.
Finalize vacated tenant accounts and process deposit refunds.
2. Lease Administration
Obtain credit checks and FICA documentation where necessary.
Prepare Lease Input Summaries (LIS) and update leases on the PIMS system.
Maintain the lease register and manage all leasing-related matters.
Apply annual municipal and rates increases.
3. Arrear Administration
Monitor outstanding payments and update arrears reports.
Utilize credit control service provider facilities (e.g., TPN) for arrears follow-up.
Prepare handovers to Legal Credit Controller when applicable.
4. Property Administration
Maintain property and unit data on the PIMS system.
Notify utility companies of tenant changes and monthly accruals.
Maintain parking schedules and access discs.
Process municipal and other invoices, reconcile accounts, and consolidate monthly management reports.
Minimum Requirements
Grade 12 (Matric); relevant Diploma advantageous.
Strong proficiency in MS Office and property management software (PIMS or MDA).
Minimum 5 years’ experience in property administration and financial accounting.
Experience in customer service and property leasing.
Strong attention to detail, organizational skills, and problem-solving abilities