Job Overview: Property Administrator
- Employer: Avatar Human Capital
- Location: Bloemfontein
- Position Type: Permanent, Full-time
Avatar Human Capital is seeking a Property Administrator to manage day-to-day property administration and leasing operations. The role involves tenant liaison, lease management, arrears follow-up, and financial administration, ensuring efficient property management processes and high standards of customer service.
Key Responsibilities
1. Tenant Administration
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Update and maintain tenant information on the in-house PIMS system.
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Manage tenant statements, including receipt allocations, interest generation, meter readings, manual billings, debit runs, and finalized statements.
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Handle debit orders, reconciliations, and resolution of tenant queries.
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Finalize vacated tenant accounts and process deposit refunds.
2. Lease Administration
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Obtain credit checks and FICA documentation where necessary.
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Prepare Lease Input Summaries (LIS) and update leases on the PIMS system.
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Maintain the lease register and manage all leasing-related matters.
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Apply annual municipal and rates increases.
3. Arrear Administration
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Monitor outstanding payments and update arrears reports.
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Utilize credit control service provider facilities (e.g., TPN) for arrears follow-up.
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Prepare handovers to Legal Credit Controller when applicable.
4. Property Administration
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Maintain property and unit data on the PIMS system.
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Notify utility companies of tenant changes and monthly accruals.
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Maintain parking schedules and access discs.
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Process municipal and other invoices, reconcile accounts, and consolidate monthly management reports.
Minimum Requirements
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Grade 12 (Matric); relevant Diploma advantageous.
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Strong proficiency in MS Office and property management software (PIMS or MDA).
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Minimum 5 years’ experience in property administration and financial accounting.
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Experience in customer service and property leasing.
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Strong attention to detail, organizational skills, and problem-solving abilities