P19-25 Clean S FREE STATE

P19-25 Clean S FREE STATE

Job Overview / Description 

• Tender Title: P19/25 Clean S – Supply and Deliver Cleaning Equipment + Cleaning Consumables on an As-and-When Basis
• Tender Number: P19-25 Clean S
• Client / Department: Flavius Mareka TVET College
• Location: Sasolburg Campus, Free State, South Africa
• Tender Type: Request for Quotation (RFQ)
• Closing Date & Time: Friday, 10 October 2025 at 11:00 AM
• Briefing Session: Not specified – Refer to official tender documentation for full details

Objective of the Contract

The main objective of this tender is to appoint a reliable supplier to deliver cleaning equipment and cleaning consumables to the Sasolburg site of Flavius Mareka TVET College on an as-and-when-required basis. The contract is designed to support the college’s ongoing operational needs for cleanliness, hygiene, and facility maintenance.

Scope of Work

The successful bidder will be expected to:

• Supply and deliver a wide range of cleaning equipment, including but not limited to:

  • Brooms, mops, buckets

  • Industrial vacuum cleaners

  • Floor polishers

  • Cleaning trolleys

  • High-pressure washers

• Supply and deliver cleaning consumables, such as:

  • Disinfectants and surface cleaners

  • Toilet paper and hand towels

  • Hand soap, sanitizer, and refills

  • Floor and window cleaning chemicals

  • Trash bags and bin liners

• Deliver goods on an as-and-when-needed basis, with flexibility to respond to urgent or bulk requests

• Maintain consistent stock availability and ensure prompt delivery upon request

Technical Requirements

The bidder must:

• Comply with national procurement laws and regulations, including:

  • Preferential Procurement Policy Framework Act (PPPFA)

  • Treasury Supply Chain Management regulations

• Submit the following documentation:

  • Valid CSD (Central Supplier Database) registration

  • Fully completed and signed declaration forms

  • Proof of compliance with tax and municipal account obligations

  • Returnable documents specified in the tender pack

• Confirm:

  • No prior record on the Register for Tender Defaulters or Restricted Suppliers Database

  • No conflict of interest or submission of fraudulent documents

  • The capacity and resources to deliver supplies in full and on time

• Provide proof of:

  • Experience in supplying cleaning products

  • A track record of delivering similar contracts (if applicable)

Evaluation Criteria

Proposals will be evaluated based on the following:

• Functionality / Capability Assessment:

  • Capacity to deliver (stock, logistics, turnaround time)

  • Experience and track record

  • Product quality and compliance with standards

• Price:

  • Competitive pricing for both bulk and ad hoc orders

  • All-inclusive pricing (delivery, VAT, duties)

• Compliance & Documentation:

  • Fully completed tender forms and declarations

  • Tax compliance and registration on CSD

• Preferential Points System:

  • In accordance with 80/20 or 90/10 PPPFA (subject to tender rules)

Submission Instructions

1. Download the official tender documents from www.etenders.gov.za or the official issuing platform.

2. Register/Login to download and complete all documentation.

3. Submit:

   • Completed pricing schedule

   • Supporting documentation

   • Declarations and annexures

4. Deliver your quote and documents by the closing date and time: 10 October 2025, 11:00 AM.

Contact Information

Institution: Flavius Mareka TVET College
Location: Sasolburg Campus, Free State
Contact Details: Not provided in the summary – refer to tender documents

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