Site Administrator- VKB Group x1
Job Details
- Job Title: Site Administrator
- Company: VKB Fuels (VKB Group)
- Job Type: Permanent
- Location: Reitz, Free State, South Africa
- Department: Other
- Closing Date: 13 August 2026
- Posted Date: 6 August 2026
Job Overview
VKB Fuels is seeking an experienced Site Administrator to manage the daily administrative, financial, and operational support functions of its fuel forecourt, Convenience Store, and Quick Service Restaurant in Reitz.
This role is ideal for a highly organised and detail-oriented professional with experience in retail or fuel operations. The successful candidate will support the Site Manager, oversee administrative processes, coordinate staff activities, maintain financial records, and ensure compliance with company policies and operational standards. In the absence of the Site Manager, the Site Administrator will assume full responsibility for the site’s day-to-day operations.
Key Responsibilities
Operational Support
- Act as the second-in-command and manage site operations when the Site Manager is unavailable.
- Serve as the main contact for staff, suppliers, and service providers in the Site Manager’s absence.
- Resolve customer queries, complaints, and service-related issues professionally.
- Support the Site Manager with daily operational planning and workflow coordination.
- Monitor staff performance during shifts and address operational issues where necessary.
- Ensure compliance with company policies, safety standards, and operational procedures.
Cash Management & Banking
- Perform daily cash-ups and fuel reconciliations.
- Process daily banking and prepare end-of-day financial reports.
- Submit required documentation and reports to Head Office.
- Assist with Cash-in-Transit (CIT) collections and resolve discrepancies.
Stock Management
- Order, receive, and issue stock for the Convenience Store and bakery.
- Reconcile stock against sales records.
- Process stock returns where required.
- Conduct regular stock counts and ensure pricing accuracy.
Staff Administration
- Prepare staff rosters for cashiers and fuel attendants.
- Coordinate onboarding, uniforms, and training schedules.
- Maintain employee health and safety documentation.
- Support staff administration and workforce planning.
General Administration
- Process invoices, supplier payments, and customer accounts.
- Assist with audit requirements and system reporting.
- Perform administrative duties related to retail and fuel operations.
- Act as the secondary key holder for the site.
Minimum Requirements
Qualifications
- Grade 12 (Matric).
- Code A Driver’s Licence.
- A bookkeeping qualification will be advantageous.
Experience
- 2–3 years’ relevant administrative experience.
- Computer literacy with proficiency in Microsoft Office.
Skills and Competencies
Successful candidates should demonstrate:
- Strong administrative and organisational skills.
- Excellent numerical ability and attention to detail.
- High levels of honesty, reliability, and accountability.
- Ability to work independently and take initiative.
- Experience working in a retail or fuel environment.
- Knowledge of Microsoft Dynamics NAV, Power BI, or similar business systems will be advantageous.
- Good communication and customer service skills.
- Strong problem-solving and decision-making abilities.