Finance Admin Assistant- Defy Appliances x1
- Position: Finance Admin Assistant (Fixed-Term Contract)
- Company: Defy Appliances
- Division: Finance & Accounting
- Location: Bloemfontein
- Employment Type: Fixed-Term Contract (FTC)
- Industry: Manufacturing
- Closing Date: 18 June 2026
Position Purpose
The Finance Admin Assistant provides accounting, administrative, and clerical support to the finance department. The role focuses on maintaining accurate financial records, processing transactions, performing reconciliations, supporting accounts payable functions, assisting with budgeting activities, and ensuring compliance with company policies and audit requirements.
Key Responsibilities
Financial Administration
- Maintain accurate financial records and SAP postings.
- Process financial transactions accurately and timeously.
- Support day-to-day finance and administrative operations.
- Ensure proper filing and record management.
Accounts Payable Management
- Process supplier invoices and payments.
- Ensure correct General Ledger (GL) and vendor allocations.
- Verify compliance with Standard Operating Procedures (SOPs) and authorization limits.
- Execute payments within required timelines.
- Resolve supplier-related queries.
Reconciliations
- Perform reconciliations for:
- Creditors accounts
- Balance sheet accounts
- Petty cash accounts
- Investigate and resolve discrepancies.
- Ensure financial records remain accurate and complete.
Cash Office Administration
- Perform cash office functions.
- Process cash receipts and customer refunds.
- Ensure compliance with cash-handling procedures.
- Maintain accurate cash records.
Financial Reporting Support
- Assist with month-end closing processes.
- Support financial reporting deadlines.
- Prepare cost centre reports.
- Investigate budget and cost variances.
- Provide financial information to management when required.
Credit and Debtors Administration
- Process and maintain credit transactions.
- Process credit notes accurately.
- Resolve customer account queries.
- Assist with debtor and creditor account management.
Stock and Inventory Control
- Participate in stock counts and stock-taking activities.
- Investigate stock variances.
- Assist with inventory-related financial reconciliations.
Budgeting Support
- Assist in annual budgeting processes.
- Support financial planning activities.
- Monitor expenditure against budget allocations.
Compliance and Governance
- Ensure financial documentation meets audit requirements.
- Maintain compliance with company policies and governance standards.
- Support internal and external audit processes.
Minimum Requirements
Qualifications
- Grade 12 (Matric).
- 3-Year Diploma in:
- Bookkeeping
- Accounting
- Related Financial Field
Experience
- Experience in Finance and/or Administration is advantageous.
- Experience working in a finance department will be beneficial.
Technical Skills
- Proficiency in SAP.
- Experience using financial systems and accounting software.
- Good Microsoft Office skills, particularly Excel.
Key Competencies
Financial Administration
- Understanding of bookkeeping and accounting principles.
- Knowledge of accounts payable and reconciliation processes.
- Ability to maintain accurate financial records.
Attention to Detail
- High level of accuracy.
- Ability to identify and correct discrepancies.
- Strong record-keeping skills.
Organisational Skills
- Ability to manage multiple tasks simultaneously.
- Effective document management and workflow coordination.
- Strong planning and prioritisation abilities.
Problem Solving
- Ability to investigate financial variances and queries.
- Strong analytical thinking.
- Ability to resolve issues efficiently.
Communication Skills
- Professional verbal and written communication.
- Ability to interact effectively with suppliers, customers, and internal stakeholders.
Time Management
- Ability to meet strict deadlines.
- Ability to work effectively under pressure.
- Strong multitasking abilities.