Contract Commercial Coordinator- Bidvest Facilities Management x1
Job Details
- Job Title: Contract Commercial Coordinator
- Company: Bidvest Facilities Management
- Division: Telecommunications
- Location: Bloemfontein, Free State
- Employment Type: Permanent
- Industry: Telecommunications
- Functional Area: Operations
- Experience Level: Associate
- Closing Date: 31 July 2026
Job Description
Bidvest Facilities Management is seeking a highly organised and proactive Contract Commercial Coordinator to join its Telecommunications division in Bloemfontein. The successful candidate will support the implementation and management of maintenance systems to ensure efficient service delivery, compliance with service level agreements (SLAs), and excellent customer satisfaction.
This role involves coordinating maintenance activities, managing purchase requisitions, monitoring work progress, preparing operational reports, and maintaining strong relationships with internal teams, customers, contractors, and service providers.
Key Responsibilities
- Maintain preventative maintenance (PM) schedules in accordance with Service Level Agreements (SLAs).
- Create accurate Purchase Requisitions (PRs) using the correct expense codes.
- Ensure all purchase orders are processed accurately and on time.
- Monitor maintenance activities and implement corrective actions where deviations occur.
- Manage customer requests and complaints, providing prompt feedback and resolutions.
- Dispatch maintenance requests to technical teams and service providers.
- Follow up on outstanding work and ensure timely completion.
- Conduct monthly verification of Work in Progress (WIP) and report any variances.
- Prepare weekly and monthly reports on SLA performance and maintenance backlogs.
- Coordinate the effective deployment of employees, contractors, materials, and tools.
- Ensure efficient utilisation of equipment and resources.
- Build and maintain strong relationships with internal and external customers.
- Perform additional operational and administrative duties as required.
Minimum Requirements
Applicants should meet the following requirements:
- Grade 12 (Matric/Senior Certificate).
- N3 to N6 qualification in:
- Engineering,
- Project Management,
- Operations Management, or
- a related field.
- Valid South African driver’s licence.
- 4 to 6 years’ relevant experience in maintenance planning, project management, and financial management principles.
- Experience in maintenance planning and coordinating operational activities.
- Intermediate proficiency in:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- SAP knowledge is essential.
- Knowledge of the Occupational Health and Safety (OHS) Act.
- Understanding of ISO 9001 Quality Management Systems.
Skills and Competencies
The ideal candidate should demonstrate:
- Strong maintenance planning and coordination skills.
- Good project management and organisational abilities.
- Excellent administrative and reporting skills.
- Strong customer service and relationship management skills.
- Effective communication and interpersonal skills.
- Good problem-solving and decision-making abilities.
- Ability to prioritise tasks and manage multiple projects simultaneously.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Strong planning, coordination, and time management skills.
- Commitment to delivering quality service and meeting contractual obligations.