Assistant Officer:University of the Free State x1
Job details
- Position: Assistant Officer (Post Level 13)
- Unit: Afromontane Research Unit (ARU)
- Institution: University of the Free State
- Location: Qwaqwa Campus, Free State
- Contract: 1 Year (Fixed-Term)
- Level: Semi-Skilled
- Closing Date: 10 April 2026
This role combines administration, finance, and coordination support within a research environment.
Job Description
You will act as a key administrative support person for Research Chairs, handling everything from scheduling and finances to events and logistics. It’s a dynamic role suited for someone organised, detail-oriented, and comfortable multitasking.
Key Responsibilities
Administrative & PA Support
- Provide secretarial support (meetings, travel, reports)
- Manage office operations and documentation
- Handle meeting coordination and reporting
Financial Administration
- Manage finances for Research Chairs
- Work on UFS financial systems
- Assist with budgeting and expense tracking
Asset & Resource Management
- Track and manage research equipment and consumables
- Maintain asset registers
- Coordinate repairs and replacements
Event & Project Coordination
- Organise workshops, conferences, and seminars
- Assist with planning and execution of events
- Provide hospitality for visiting academics
Coordination & Communication
- Act as liaison between Qwaqwa campus and Bloemfontein campus
- Support research staff and administrative teams
- Mentor interns and junior admin staff where needed
Minimum Requirements
- Bachelor’s degree / Advanced Diploma / BTech (NQF Level 7)
- At least 1 year relevant experience in:
- Office administration
- Financial/admin support
- Meeting coordination or data management
Recommended (Advantage)
- 2+ years admin/financial support experience
- Budgeting and financial management knowledge
- Experience with PeopleSoft system
Key Competencies
Organisation & Multitasking
- Ability to manage multiple tasks efficiently
- Strong planning and coordination skills
Results-Driven
- Goal-oriented and persistent
- Works well under pressure
Teamwork & Communication
- Strong interpersonal skills
- Ability to collaborate and support others
Technical Skills
- Proficient in Microsoft Office
- Comfortable working with financial systems
Salary & Benefits
- R240,866 – R403,692 per year (depending on experience)
- Includes benefits such as:
- Pension
- Medical aid
- Housing allowance
- Leave and bonuses
Application Requirements
Make sure to include:
- Detailed CV
- Certified copies of qualifications
- ID or passport
- Proof of employment (if applicable)
Applications must be submitted via the official UFS website.
Incomplete applications will NOT be considered.