Tender Details: Supply and Delivery of Traffic Uniforms – Maluti-a-Phofung Local Municipality
1. Tender Details
Tender Title: Appointment of a Service Provider: Supply and Delivery of Traffic Uniforms
Tender Number: SCM/BID13/2026/2027
Department: Maluti-a-Phofung Local Municipality
Tender Type: Request for Bid (Open Tender)
Province: Free State
Location: Motlung and Moremoholo, Phuthaditjhaba, 9870
Tender Category: Clothing, Textiles and Footwear; Supplies; Supply and Delivery
Closing Date: Thursday, 12 November 2026
Closing Time: 10:00
Briefing Session: No briefing session
CIDB Grading: Not applicable / not specified
Tender Description
Maluti-a-Phofung Local Municipality invites suitably qualified and experienced service providers to submit bids for the supply and delivery of traffic uniforms.
The purpose of this tender is to appoint a supplier capable of sourcing or manufacturing, supplying and delivering quality traffic uniforms that meet the municipality’s requirements and applicable South African public procurement standards.
The appointed service provider will be responsible for ensuring that all uniforms are new, unused, free from defects and delivered to the designated municipal locations within the agreed delivery period.
Scope of Work and Responsibilities
The successful service provider will be expected to undertake the following:
Supply and Procurement
Source or manufacture traffic uniforms according to the municipality’s specifications.
Ensure that all supplied uniforms meet the required quality and product standards.
Supply new, unused uniforms free from defects in materials and workmanship.
Ensure that the products comply with the specifications contained in the official tender documents.
Quality Assurance
Conduct quality checks before delivery.
Ensure that uniforms meet the required design, material and workmanship standards.
Cooperate with municipal inspections and product testing where required.
Replace or remove rejected and non-compliant products at the supplier’s cost.
Packaging and Delivery
Package uniforms appropriately to prevent damage during transportation.
Arrange transportation and delivery to the designated municipal facilities.
Ensure that deliveries comply with the agreed delivery schedules.
Provide the necessary delivery notes and supporting documentation.
After-Sales Support
Provide warranty support for supplied uniforms.
Repair or replace defective products in accordance with the contract.
Handle warranty claims and replacement requests.
Provide any additional support services specified in the final contract.
Technical and Quality Requirements
Based on the supplied tender summary, bidders should take note of the following requirements:
All uniforms must be new, unused and free from defects.
Products must meet the required design, material and quality specifications.
Goods may be subject to inspection and testing.
Non-compliant products may be rejected.
The supplier will be responsible for the costs of removing, returning and replacing rejected goods.
Packaging must protect products against damage during transportation.
Delivery documentation must comply with the contract requirements.
Warranty: The supplied summary refers to a 12-month warranty from acceptance of delivery or 18 months from shipment, whichever expires first. Defective items must be repaired or replaced at no additional cost, subject to the official contract terms.
Minimum Requirements for Bidders
The supplied information does not provide a specific list of compulsory qualifications or personnel certifications. However, service providers should be capable of demonstrating:
Experience in supplying clothing, textiles, footwear or workwear.
Ability to source or manufacture traffic uniforms.
Effective stock management and supply chain capabilities.
Experience in quality control and product inspections.
Reliable transportation and delivery arrangements.
Ability to meet agreed delivery deadlines.
Financial and administrative capacity to fulfil the contract.
Ability to manage warranty claims and replacement products.
Compliance and Contract Conditions
Bidders should take note of the following conditions contained in the supplied AI-generated tender summary:
Valid SARS tax compliance requirements must be met.
Municipal rates and accounts must be in good standing where required.
Suppliers must comply with applicable South African laws and procurement regulations.
Anti-corruption, ethical procurement and competition requirements must be observed.
A performance security may be required within 30 days of contract award.
Delayed deliveries or failure to fulfil contractual obligations may attract financial penalties.
Serious breaches, fraud or collusive bidding may result in restrictions on future government contracts.
Required Documentation
The supplied tender extract does not provide a complete list of mandatory submission documents. Bidders should consult the official tender pack to confirm all requirements, including:
Completed and signed bidding forms.
Company registration documents, where required.
SARS tax compliance information.
Municipal account or rates clearance documentation, where required.
Relevant supplier experience and references.
Product specifications and supporting information.
Pricing schedule.
Any declarations and supporting documents specified in the tender pack.
Tender Enquiries
Contact Person: M. Motsau
Email: mastokim@map.fs.gov.za
Telephone: 058 718 3878
Department: Maluti-a-Phofung Local Municipality