Administration Clerk
- Reference Number: 3/3/1/62/2026
- Directorate: Inspection and Quarantine Services
- Department: Department of Agriculture
- Location: Bloemfontein, Free State
- Salary: R237 453 per annum (Level 05)
Job Overview
The Department of Agriculture is inviting applications for the position of Administration Clerk within the Directorate: Inspection and Quarantine Services in Bloemfontein. This entry-level opportunity is ideal for candidates with a Grade 12 qualification who are looking to build a career in public administration.
The successful candidate will provide comprehensive administrative and clerical support across various functions, including records management, finance, procurement, human resources, transport administration, and general office support to ensure the efficient operation of the directorate.
Key Responsibilities
The successful candidate will be responsible for:
General Administration
- Provide general clerical and administrative support.
- Record, organise, capture, store, and retrieve correspondence and data.
- Update registers, databases, and statistical information.
- Maintain filing systems and document registers.
- Prepare reports, memoranda, and submissions.
- Provide reception and switchboard services and respond to routine enquiries.
- Handle incoming and outgoing mail, courier packages, and facsimiles.
- Monitor photocopier usage, arrange repairs, and report building maintenance issues.
- Draft meeting agendas, take minutes, and coordinate meetings, travel, and accommodation arrangements.
- Maintain the component’s Key Control Register.
Supply Chain Administration
- Provide procurement and supply chain administrative support.
- Obtain quotations and prepare procurement documentation.
- Manage stock control for office stationery, cleaning materials, uniforms, assets, and inventory.
- Maintain the asset register.
- Assist with asset verification, movement, disposal, and loss control reporting.
Human Resources Administration
- Process leave applications and maintain leave registers.
- Maintain personnel files and attendance registers.
- Handle HR-related enquiries including appointments, leave, PMDS, performance agreements, and terminations.
- Assist employees with human resource procedures.
- Submit training documentation and maintain training records.
Financial Administration
- Assist with budget administration and expenditure tracking.
- Process payments for goods and services.
- Administer Subsistence and Travel (S&T) claims and advances.
- Maintain petty cash and telephone account records.
- Verify overtime, cellphone, and 5G applications.
- Generate invoices and perform invoice reconciliations.
- Manage courier account payments and reconciliations.
Transport Administration
- Coordinate the allocation and utilisation of government vehicles.
- Issue trip authorisations, petrol cards, and garaging applications.
- Verify driver’s licences before vehicle allocation.
- Arrange vehicle servicing, maintenance, and repairs.
- Maintain vehicle logbooks and transport records.
- Process accident reports, loss reports, and transport-related documentation.
- Coordinate official travel and accommodation.
Minimum Requirements
Applicants must have:
- Grade 12 (Matric) certificate.
- No previous experience required.
Knowledge Requirements
Candidates should have knowledge of:
- Clerical and administrative practices.
- Data capturing and record management.
- Public Service legislative framework.
- Office procedures and administrative systems.
- Basic statistics and reporting.
Required Skills and Competencies
Applicants should possess:
- Good verbal and written communication skills.
- Computer literacy.
- Planning and organisational skills.
- Strong interpersonal skills.
- Flexibility and adaptability.
- Ability to work effectively in a team.
- Attention to detail and accuracy.