Supply of Personal Protective Equipment (PPE) and Uniforms for SANBI National Botanical Gardens
Tender Overview
- Tender Number: SANBI: G575/2026
- Department: South African National Biodiversity Institute
- Tender Type: Open Tender (Request for Bid)
- Contract Period: Five (5) Years
- Closing Date: 19 June 2026
- Closing Time: 11:00
Briefing Session
| Item | Details |
|---|---|
| Date | 02 June 2026 |
| Time | 10:00 |
| Compulsory | Yes |
| Platform | Microsoft Teams (Virtual Meeting) |
Contact Information
| Item | Details |
|---|---|
| Contact Person | Thompson Mutshinyalo |
| Telephone | 012 002 5201 |
| t.mutshinyalo@sanbi.org.za |
Head Office Address
2 Cussonia Avenue
Brummeria
Pretoria
0184
Project Objective
The objective of this tender is to appoint a suitably qualified service provider to supply, brand, manage stock, and deliver Personal Protective Equipment (PPE) and staff uniforms to various SANBI National Botanical Gardens on an “as and when required” basis over a period of five years.
The contract aims to ensure:
- Staff safety and regulatory compliance.
- Consistent corporate branding.
- Reliable PPE availability.
- Efficient stock and distribution management.
- Quality and durable workwear for SANBI employees.
SANBI Sites Covered Under the Contract
The successful bidder will provide services to the following SANBI facilities:
Gauteng
- Pretoria National Botanical Garden
- Walter Sisulu National Botanical Garden
Mpumalanga
- Lowveld National Botanical Garden
KwaZulu-Natal
- KwaZulu-Natal National Botanical Garden
Free State
- Free State National Botanical Garden
Limpopo
- Thohoyandou National Botanical Garden
Scope of Work
The appointed service provider will be responsible for:
PPE Supply
Supply and delivery of occupational safety equipment including:
Foot Protection
- Safety boots
- Safety shoes
- Gumboots
Hand Protection
- General-purpose gloves
- Cut-resistant gloves
- Gardening gloves
- Heavy-duty work gloves
Head Protection
- Safety helmets
- Hard hats
- Forestry helmets
Eye and Face Protection
- Safety goggles
- Face shields
- Protective eyewear
Respiratory Protection
- Dust masks
- Respirators
- Filter masks
Forestry and Grounds Maintenance PPE
- Chainsaw chaps
- Hearing protection
- High-visibility garments
Uniform Supply
The contractor must provide:
Clothing
- Golf shirts
- Work shirts
- Long-sleeve shirts
- Trousers
- Overalls
- Jackets
- Rainwear
Accessories
- Caps
- Hats
- Belts
- Reflective wear
Branding
All applicable items must be branded with SANBI logos and approved corporate identity requirements.
Technical Requirements
PPE Standards Compliance
All PPE supplied must comply with relevant safety standards such as:
- SABS standards
- EN standards
- Occupational Health and Safety regulations
- Applicable South African legislation
The supplier must provide:
- Product certification
- Technical specifications
- Product warranties
- Compliance documentation
Uniform Specifications
Uniforms must comply with:
Fabric Requirements
- Durable industrial-grade materials
- Appropriate fabric composition
- Suitable colour specifications
- Correct sizing standards
Quality Requirements
- Colour fastness
- Stitching quality
- Durability
- Comfort and functionality
Branding Requirements
The service provider must:
- Apply SANBI-approved logos.
- Ensure branding consistency.
- Use approved embroidery or printing methods.
- Maintain quality branding standards throughout the contract period.
Logistics and Distribution Requirements
The successful bidder must:
Stock Management
- Maintain sufficient stock levels.
- Manage inventory effectively.
- Prevent stock shortages.
- Track orders and deliveries.
Delivery Management
Deliver PPE and uniforms to all participating SANBI sites throughout South Africa.
The supplier must demonstrate:
- National distribution capability.
- Efficient logistics systems.
- Timely fulfilment of orders.
- Ability to handle urgent requests.
Staffing and Project Management Requirements
The bidder must provide:
Contract Manager
Minimum requirements:
- Relevant industry experience.
- At least 3 years’ contract management experience.
- Ability to oversee nationwide operations.
Responsibilities
- Contract administration
- Client liaison
- Performance monitoring
- Reporting
Sales and Support Personnel
Responsible for:
- Customer service
- Order processing
- Site coordination
- Product support
Experience Requirements
Bidders must demonstrate:
Industry Experience
At least:
Five (5) years of experience supplying:
- PPE
- Safety equipment
- Corporate uniforms
- Industrial clothing
Similar Contracts
Evidence of at least:
Five similar contracts completed within the last five years
Supporting reference letters should confirm:
- Contract value
- Scope of work
- Performance quality
- Successful completion
Financial Requirements
Bidders must demonstrate financial stability through:
Supporting Evidence
- Audited financial statements
- Bank rating letters
- Financial capability reports
- Proof of operational sustainability
Health, Safety and Environmental Requirements
The supplier must comply with:
SHE Requirements
- Safety, Health and Environmental regulations
- Occupational Health and Safety legislation
- COIDA registration requirements
- Risk management procedures
Documentation Required
- Valid COIDA Letter of Good Standing
- Safety management procedures
- Risk assessments
- Compliance certificates
Recommended Supporting Documents
Bidders should prepare:
- CSD Registration Report
- Tax Compliance Status PIN
- Company Registration Documents
- B-BBEE Certificate/Affidavit
- Audited Financial Statements
- Bank Rating Letter
- COIDA Letter of Good Standing
- ISO 9001 Certification (if available)
- Product Technical Data Sheets
- PPE Compliance Certificates
- Reference Letters (minimum five)
- Company Profile
- Project Implementation Plan
- Logistics and Distribution Plan
- Stock Management Strategy
- Contract Manager CV
- Key Personnel CVs
Suitable Businesses
This tender is ideal for:
- PPE suppliers
- Safety equipment distributors
- Corporate clothing manufacturers
- Uniform suppliers
- Industrial workwear companies
- Occupational safety specialists
- Textile manufacturers
- Protective footwear suppliers
- National logistics and distribution companies
Key Evaluation Factors
Successful bidders should demonstrate:
- Minimum 5 years PPE and uniform supply experience
- Proven performance on similar contracts
- National delivery capability
- Strong inventory and stock management systems
- Financial stability
- Compliance with OHS regulations
- Ability to provide branded uniforms and certified PPE
- Experienced contract management team
- Comprehensive implementation and risk management plans