Supply and Delivery of Roads and Stormwater Materials (12 Months)
Tender Details
- Project Title: SCM 54/2025/26 – Supply and Delivery of Roads and Stormwater Materials
- Tender Number: SCM 54/2025/26
- Employer: Metsimaholo Local Municipality
- Tender Type: Request for Quotation (RFQ)
- Contract Duration: 12 Months (As and When Required Basis)
- Closing Date: 28 May 2026 at 11:00
- Location: Metsimaholo Local Municipality
Tender Overview
Metsimaholo Local Municipality seeks to appoint a supplier for the provision and delivery of roads and stormwater maintenance materials on an as-and-when-required basis for a period of one year.
The purpose of this contract is to ensure the municipality has continuous access to quality materials needed for road maintenance, stormwater management, infrastructure repairs, and routine public works operations.
This opportunity is suitable for suppliers, hardware merchants, construction material distributors, civil engineering suppliers, and general infrastructure support businesses.
Scope of Supply
The successful supplier will be required to supply and deliver various roads and stormwater maintenance materials as requested by the municipality throughout the contract period.
The materials may include:
Hand Tools and Equipment
- Synthetic brooms
- Heavy-duty rakes
- Garden spades
- Digging spades
- Rubber-handle picks
- Multi-functional wire pliers
Traffic and Safety Materials
- Road cones with reflectors
- Red flags with sticks
- Warning and demarcation materials
Construction Materials
- Cement
- Concrete stones
- Plaster sand
- Steel round bars
- Zinc-plated steel wire
Maintenance Consumables
- Wire products
- Fastening materials
- General roads and stormwater maintenance supplies
Key Responsibilities
The appointed supplier will be responsible for:
Supply Management
- Procuring approved materials.
- Maintaining adequate stock levels.
- Ensuring products meet required specifications.
Delivery Services
- Delivering materials to municipal sites as requested.
- Providing deliveries within required timeframes.
- Ensuring safe transportation and offloading.
Quality Assurance
- Supplying quality products compliant with specifications.
- Replacing defective materials where necessary.
- Maintaining product consistency throughout the contract period.
Administrative Compliance
- Providing quotations and invoices when requested.
- Maintaining valid tax and compliance documentation.
- Adhering to municipal procurement requirements.
Technical Requirements
Suppliers must ensure that:
- All materials comply with municipal specifications.
- Products are suitable for road and stormwater maintenance operations.
- Deliveries are made according to municipal instructions.
- Goods supplied are durable and fit for purpose.
- Pricing remains valid according to quotation requirements.
Required Skills and Capabilities
Business Competencies
- Construction material supply.
- Civil engineering material distribution.
- Inventory and stock management.
- Logistics and transportation management.
- Customer service and order fulfilment.
Technical Knowledge
- Road maintenance materials.
- Stormwater infrastructure materials.
- Construction products and specifications.
- Municipal infrastructure requirements.
Operational Capacity
- Ability to manage bulk orders.
- Reliable transport and delivery capability.
- Warehousing and stock control systems.
- Ability to respond to urgent municipal requirements.
Documentation Requirements
Bidders are generally required to submit:
Business Documentation
- Company quotation on official letterhead.
- Company registration documents.
- Valid SARS Tax Compliance documentation (Tax PIN).
Address Verification
- Municipal account not older than 90 days in the bidder’s name; or
- Valid lease agreement where applicable.
Banking Documentation
- Bank confirmation letter reflecting company address; or
- Bank statement if address is not reflected on the confirmation letter.
Preference Point Documentation
- Supporting documentation required for evaluation under the applicable preference points system.
Suitable Businesses
This opportunity is suitable for:
- Hardware suppliers.
- Building material suppliers.
- Civil engineering suppliers.
- Infrastructure material distributors.
- Road maintenance supply companies.
- General industrial suppliers.
- Construction merchants.
- Small and medium enterprises supplying municipal infrastructure materials.
Typical Personnel Required
Management
- Contract Manager
- Operations Manager
Procurement and Supply Staff
- Procurement Officer
- Warehouse Supervisor
- Inventory Controller
Logistics Personnel
- Delivery Drivers
- Store Assistants
- Material Handlers
Administration
- Tender Administrator
- Accounts and Invoicing Clerk