Panel to Provide Full Occupational Medical Surveillance to Moqhaka Local Municipality for Three Years
Tender Details
Tender Number: 2/2/005/2026-27
Department: Moqhaka Local Municipality
Tender Type: Request for Bid (Open Tender)
Project Name: Panel to Provide Full Occupational Medical Surveillance Services
Required Services: Occupational Medical Surveillance, Occupational Health and Safety, Medical Examinations and Employee Wellness
Tender Category: Medical Services, Occupational Health and Safety, Professional Services
Province: Free State
Location: 66 Hill Street, Central, Kroonstad, 9499
Contract Duration: Three (3) Years
Briefing Session Date: 05 November 2026
Briefing Session Time: 09:00
Briefing Venue: SCM Boardroom, Magasyn Building, Kroonstad
Briefing Session: Compulsory
Closing Date: 03 December 2026
Closing Time: 12:00
Maximum Panel Appointments: Three (3) Service Providers
Service Delivery: As and when required
Tender Description
Moqhaka Local Municipality invites suitably qualified, registered and experienced medical service providers to submit bids for appointment to a panel to provide comprehensive occupational medical surveillance services for a period of three years, as and when required.
The appointed service providers will be responsible for conducting occupational medical examinations, health screenings, diagnostic tests, employee wellness programmes and workplace health risk assessments to ensure that municipal employees remain medically fit to perform their duties.
The services will support the municipality in complying with occupational health and safety legislation, identifying work-related health risks, detecting occupational illnesses at an early stage and promoting employee health and wellness.
A maximum of three service providers will be appointed to the panel, with work allocated on a rotational basis according to the municipality’s requirements.
Responsibilities / Scope of Work
The appointed service providers will be responsible for the following:
A. Occupational Medical Surveillance
Conduct pre-employment medical examinations.
Perform periodic and annual occupational medical assessments.
Conduct exit medical examinations for employees leaving the municipality.
Perform medical fitness assessments.
Conduct blood pressure checks and relevant blood tests.
Perform urine analysis and multi-drug testing.
Conduct audiometric assessments (hearing tests).
Perform spirometry and lung function tests.
Conduct chest X-rays where required.
Perform vision and eyesight screening.
Issue certificates of fitness or unfitness.
Identify and manage occupational illnesses and work-related health conditions.
Conduct incapacity assessments and specialist referrals where necessary.
Maintain accurate medical examination records.
B. Employee Health and Wellness Services
Provide Hepatitis A and Hepatitis B vaccinations for employees at risk.
Conduct employee health education and awareness programmes.
Promote workplace health and wellness initiatives.
Provide healthcare support and guidance to municipal employees.
Prepare employee health reports.
Identify health concerns requiring further medical attention.
Support long-term employee health management.
C. Health Risk Assessments (HIRA)
Conduct baseline occupational health risk assessments.
Identify workplace hazards that may affect employee health.
Develop risk-based medical surveillance programmes.
Assess occupational hygiene exposure levels.
Identify potential occupational health risks.
Recommend corrective and preventative measures.
Provide reports on identified workplace health risks.
Assist the municipality in implementing appropriate health risk management strategies.
D. Operational and Administrative Services
Provide mobile or onsite clinic services where required.
Manage and operate the necessary medical clinic facilities.
Supply and maintain appropriate medical diagnostic equipment.
Ensure that medical equipment is regularly calibrated.
Maintain secure and confidential employee medical records.
Arrange transportation and travel for service delivery across designated municipal areas.
Submit medical reports within the required turnaround times.
Provide monthly performance reports.
Respond to emergency medical surveillance requirements within the stipulated timeframes.
Requirements
A. Company and Experience Requirements
Must be a registered company with the Companies and Intellectual Property Commission (CIPC).
Must demonstrate proven experience in occupational medical surveillance services.
Must provide written confirmation of experience in similar projects.
Must submit verifiable client reference letters.
Must demonstrate the operational capacity to provide comprehensive occupational health services.
Must be able to deliver services throughout the designated municipal areas.
B. Medical Equipment and Infrastructure Requirements
Bidders must provide proof of ownership of a functional clinic and the required diagnostic equipment, including:
Audiometer for hearing assessments.
Spirometer for lung function testing.
Vision testing equipment.
Mobile X-ray unit.
Other essential occupational medical diagnostic equipment.
Valid and certified calibration certificates for all applicable medical equipment.
C. Professional Insurance Requirements
Must submit a valid professional indemnity insurance certificate.
Minimum professional indemnity insurance cover of R2 million is required.
Failure to submit the required insurance documentation will result in automatic disqualification, according to the supplied tender summary.
D. Financial and Regulatory Compliance Requirements
Valid CIPC company registration documents.
SARS Tax Clearance Certificate or Tax Compliance PIN.
Valid Central Supplier Database (CSD) registration.
Valid B-BBEE certificate or sworn affidavit.
Municipal rates and taxes clearance.
Certified identity documents of all company directors.
Valid professional indemnity insurance certificate.
Supporting documents confirming relevant experience and technical capacity.
E. Service Delivery Requirements
Must provide a formal declaration confirming compliance with the required service turnaround times.
Emergency response turnaround time: 24 hours.
Standard medical reports must be completed within 14 days.
Must be able to provide onsite or mobile medical services.
Must maintain confidential and secure medical records.
Must submit monthly performance reports.
Must comply with the municipality’s Service Level Agreement (SLA).
F. Skills and Professional Qualifications
The service provider must deploy a multidisciplinary team of appropriately qualified and registered healthcare professionals, including:
Medical practitioners registered with the Health Professions Council of South Africa (HPCSA).
Occupational health physicians.
Psychologists and psychiatrists, where required.
Occupational hygienists certified by the South African Institute of Occupational Hygiene (SAIOH).
Relevant occupational health professionals registered with the appropriate regulatory bodies.
Registered nurses and allied health professionals.
Healthcare professionals with experience in occupational medical examinations and employee health assessments.
The appointed team must demonstrate competency in:
Conducting statutory occupational medical examinations.
Performing and interpreting diagnostic tests.
Assessing employee medical fitness.
Identifying occupational illnesses and workplace health risks.
Managing occupational health cases.
Conducting employee wellness programmes.
Preparing legally compliant medical reports.
Maintaining confidential employee health records.
Pricing and Contract Conditions
Contract Period: Three years.
Pricing Model: Fixed unit prices for all listed services.
First 12 Months: Prices must remain unchanged.
Annual Price Adjustments: Applicable thereafter according to the agreed SLA escalation formula.
Work Allocation: Services will be allocated rotationally among appointed panel members.
Panel Size: Maximum of three service providers.
Performance Monitoring: Monthly performance reports are required.
Non-performance: Persistent failure to submit performance reports may result in exclusion from future quotation rotations or removal from the panel.
Enquiries and Contact Details
Contact Person: Ms. E Serapelo
Email: eunices@moqhaka.gov.za
Telephone: 056 216 9462
Fax: Not provided