Supply and Delivery of Cleaning Materials 2026
Tender Details
- Project Title: SCM 55/2025/26 – Supply and Delivery of Cleaning Materials (Re-Advertised)
- Tender Number: SCM 55/2025/26
- Employer: Metsimaholo Local Municipality
- Tender Type: Request for Quotation (RFQ)
- Contract Basis: As-and-When-Required Supply Contract
- Closing Date: 28 May 2026 at 11:00
- Location: Metsimaholo Local Municipality
Tender Overview
Metsimaholo Local Municipality is seeking a qualified supplier to provide and deliver cleaning materials and hygiene products on an as-and-when-required basis.
The objective of the contract is to ensure continuous availability of cleaning supplies required for municipal offices, public facilities, workshops, community buildings, and operational sites. The successful supplier will be expected to provide quality cleaning products that meet municipal standards and support workplace hygiene, sanitation, and facility maintenance.
Scope of Supply
The contract includes the supply and delivery of a wide range of cleaning materials and related consumables.
Typical items may include:
Cleaning Chemicals
- Floor cleaners
- Multi-purpose cleaners
- Degreasers
- Dishwashing liquid
- Toilet cleaners
- Bleach
- Disinfectants
- Glass cleaners
- Air fresheners
- Hand soaps and sanitizers
Cleaning Equipment and Accessories
- Brooms
- Mops and mop heads
- Buckets
- Brushes
- Dustpans
- Squeegees
- Cleaning cloths
- Sponges
- Refuse bags
- Toilet brushes
Hygiene Products
- Toilet paper
- Paper towels
- Hand towels
- Soap dispensers and consumables
- Sanitary cleaning products
Industrial and Specialized Cleaning Materials
- Heavy-duty detergents
- Industrial cleaning chemicals
- Surface sanitizing products
- Workshop cleaning products
Equivalent brands may be quoted where allowed, provided they meet or exceed the required specifications and quality standards.
Key Responsibilities
The appointed supplier will be responsible for:
Product Supply
- Supplying approved cleaning products and consumables.
- Ensuring products meet quality and safety requirements.
- Providing equivalent products where permitted.
Delivery Services
- Delivering materials to municipal facilities as requested.
- Meeting delivery schedules and quantities specified by the municipality.
- Ensuring products arrive in good condition.
Stock Availability
- Maintaining sufficient stock levels.
- Responding to urgent municipal orders when required.
- Ensuring continuity of supply throughout the contract period.
Compliance and Administration
- Providing quotations, invoices, and delivery notes.
- Maintaining valid tax and business compliance documentation.
- Adhering to municipal procurement regulations.
Technical Requirements
Suppliers must ensure:
- Products comply with applicable safety and quality standards.
- Cleaning chemicals are suitable for their intended applications.
- Packaging and labelling meet regulatory requirements.
- Deliveries are completed according to municipal instructions.
- Product substitutions are approved and equivalent to specified brands where applicable.
Skills and Capabilities Required
Business Competencies
- Cleaning product supply and distribution.
- Procurement and inventory management.
- Warehousing and logistics.
- Customer service and order fulfilment.
- Contract administration.
Technical Knowledge
- Cleaning chemicals and detergents.
- Hygiene and sanitation products.
- Occupational health and safety requirements.
- Material Safety Data Sheets (MSDS) where applicable.
- Product quality assurance.
Operational Capacity
- Reliable transportation and delivery capability.
- Adequate storage facilities.
- Ability to manage recurring municipal orders.
- Efficient stock control systems.
Documentation Requirements
Bidders are generally required to submit:
Business Registration
- Company registration documents (not older than three months where specified).
Tax Compliance
- Valid SARS Tax Compliance Status (Tax PIN).
Address Verification
- Municipal account not older than 90 days; or
- Valid lease agreement.
Banking Documentation
- Bank confirmation letter reflecting company address; or
- Recent bank statement if the address is not shown on the confirmation letter.
Tender Submission Requirements
- Quotation on official company letterhead.
- Completed bid documentation.
- Any supporting documentation required for local preference points and evaluation purposes.
Suitable Businesses
This opportunity is suitable for:
- Cleaning material suppliers.
- Hygiene product distributors.
- Janitorial supply companies.
- Industrial cleaning product suppliers.
- General wholesalers and distributors.
- Facility management support suppliers.
- Small and medium enterprises specialising in cleaning consumables.
Typical Personnel Required
Management
- Contract Manager
- Operations Manager
Procurement and Warehouse Staff
- Procurement Officer
- Warehouse Supervisor
- Inventory Controller
Logistics Personnel
- Delivery Drivers
- Store Assistants
- Loaders and Offloading Staff
Administration Personnel
- Tender Administrator
- Accounts Clerk
- Customer Service Representative