Registry Clerk x1
Job Details
Job Title: Registry Clerk
Post Number: POST 39/271
Department: Not specified in the supplied extract
Location: Thabo Mofutsanyana District Office, Free State
Salary: R237,453 – R279,708 per annum
Experience: No experience required
Additional Benefits:
13th cheque.
Housing allowance.
Optional medical aid, subject to prescribed requirements.
Job Description
The Registry Clerk will be responsible for managing the flow, storage and retrieval of departmental correspondence and records. The role involves handling client enquiries, receiving and dispatching mail, opening and maintaining files, processing registered and valuable mail, and ensuring that documents are properly archived.
The successful candidate must be organised, computer literate and able to communicate effectively while maintaining accurate registry records and following departmental record-management procedures.
Key Responsibilities
Registry and Mail Administration
Attend to clients and respond to telephonic and other enquiries.
Receive and register hand-delivered mail and files.
Receive, sort, register and dispatch incoming and outgoing mail.
Distribute notices relating to registry matters.
Open and close files according to the approved record classification system.
File and store documents and files appropriately.
Trace and retrieve documents and files electronically or manually.
Complete index cards for all files.
Franking and Postal Administration
Open and maintain the franking machine register.
Frank outgoing mail, record money used and update the register daily.
Conduct spot checks on outgoing post to ensure that private mail is not included.
Securely lock post in postbags for messengers to deliver to the Post Office.
Maintain daily records of the number and value of franked letters.
Remittance Administration
Open and maintain the remittance register.
Record all valuable articles in the prescribed remittance register.
Hand-deliver remittances to the Finance section and obtain signed acknowledgement.
Return incorrect remittances to the sender through registered post.
Record the registered-post reference number in the relevant register.
Records Management and Archiving
Electronically scan files and documents.
Sort and package files for archiving and distribution.
Compile lists of documents to be archived and submit them to the supervisor.
Maintain records of archived documents.
Requirements
Grade 12 certificate or an equivalent qualification recognised by SAQA.
No previous work experience required.
Knowledge and Skills:
Computer literacy.
Planning and organising skills.
Good verbal and written communication skills.
Good interpersonal and communication skills.
Language skills.
Flexibility and adaptability.
Ability to work effectively as part of a team.
Knowledge of Public Service Regulations (PSR).
Enquiries
For further information regarding the position, contact:
Contact Person: Mr Motaung
Telephone: 083 348 9635