FWPQ 225 (2025/26) – Supply and Delivery of Fixed Burglar Bronze Windows and a Door
Tender Overview
- Tender Number: FWPQ 225 (2025/26)
- Tender Type: Request for Quotation (RFQ)
- Required By: Setsoto Local Municipality
- Location: Ficksburg
- Province: Free State
- Closing Date: 01 June 2026
- Closing Time: 16:30
- Category: Building Upgrades, Refurbishments and Maintenance; Burglar Proofing and Security Gates; Doors; Glass & Aluminium Supply; Maintenance, Tinting and Glazing
Project Objective
The objective of this RFQ is to appoint a qualified supplier to provide and deliver fixed burglar-proof bronze windows and a door for Setsoto Local Municipality.
The municipality seeks quality products that meet required specifications while supporting local economic development and transformation objectives through the procurement process.
Scope of Work
The successful bidder will be required to:
Supply
- Supply fixed burglar-proof bronze windows.
- Supply a door according to the municipality’s specifications.
- Ensure products comply with quality and durability requirements.
Delivery
- Deliver the required items to the municipality in Ficksburg.
- Complete delivery within 2 days after receiving an official purchase order.
- Indicate any alternative delivery period if unable to meet the standard requirement.
Compliance
- Meet all procurement and quality requirements.
- Submit all required supporting documentation.
- Comply with municipal procurement regulations.
Technical Requirements
Suppliers must ensure that:
- All windows and doors comply with the specifications provided in the RFQ documentation.
- Products are suitable for their intended building and security applications.
- Materials are manufactured to acceptable industry standards.
- Delivery takes place within the required timeframe.
- Quality assurance procedures are maintained throughout supply and delivery.
Delivery Requirements
The municipality requires:
- Delivery preferably within 2 days of receipt of an official purchase order.
- Safe transportation of products to prevent damage.
- Complete delivery of all ordered items.
- Proper invoicing and delivery documentation.
Failure to meet delivery commitments may affect contract performance and future procurement opportunities.
Transformation and Socio-Economic Requirements
The tender places emphasis on socio-economic development objectives.
Preference may be awarded to bidders who can provide evidence supporting:
B-BBEE Status
- Valid B-BBEE Certificate.
- Sworn Affidavit where applicable.
Ownership Categories
- Black-owned enterprises.
- Women-owned enterprises.
- Enterprises owned by persons with disabilities.
- Youth-owned enterprises.
Local Economic Development
Evidence of local business operations may include:
- Municipal rates and taxes statements.
- Lease agreements.
- Property ownership documents.
- Land occupancy permissions.
- Other acceptable proof of locality.
Required Supporting Documentation
Bidders may be required to submit:
Business Compliance Documents
- CIPC Registration Documents.
- Tax Compliance Status PIN.
- Certified ID copies of directors or members.
- Company profile.
B-BBEE and Preference Documents
- B-BBEE Certificate or Affidavit.
- Ownership verification documents.
- Disability verification documents (where applicable).
- Youth ownership supporting documents.
- Locality proof documentation.
Tender Submission Documents
- Official quotation.
- Product specifications.
- Delivery commitment details.
- Banking details (if requested).
- Any municipal bid forms required by the RFQ.
Supplier Requirements
Suitable bidders should demonstrate:
Operational Capacity
- Ability to source and supply windows and doors.
- Reliable transport and delivery arrangements.
- Capacity to meet delivery deadlines.
Industry Experience
Advantageous experience includes:
- Aluminium and glazing products.
- Window and door manufacturing.
- Burglar-proofing installations.
- Building materials supply.
- Construction support services.
Administrative Capability
- Accurate quotation preparation.
- Compliance documentation management.
- Effective communication with municipal officials.
Suitable Businesses
This RFQ is particularly suitable for:
- Aluminium window manufacturers.
- Glass and glazing suppliers.
- Door manufacturers.
- Burglar-proofing suppliers.
- Security gate manufacturers.
- Building material suppliers.
- Construction supply companies.
- Hardware and building merchants.
Key Success Factors
To improve competitiveness, suppliers should:
- Offer competitive pricing.
- Demonstrate ability to deliver within 2 days.
- Provide complete compliance documentation.
- Submit proof supporting transformation and preference claims.
- Ensure products meet required quality standards.
- Clearly communicate delivery lead times.