FWPQ 66 (2026/2027) – Rental of Front-End Loader to Clean Illegal Dumping Site in Clocolan
Tender Details
- Tender Number: FWPQ 66 (2026/2027)
- Tendering Authority: Setsoto Local Municipality
- Location: Clocolan, Free State
- Tender Category: Plant and Construction Equipment – For Sale, For Hire and Maintenance
- Contract Period: 5 working days
- Operational Dates: 6–10 October 2026
- Tender Closing Date: 15 September 2026 at 16:30
- Quotation Validity: 30 days from the closing date
- Procurement Method: Formal Written Price Quotation (FWPQ)
- Evaluation: 80/20 Preferential Procurement System
Tender Description
Setsoto Local Municipality invites suitably qualified and compliant service providers to submit quotations for the rental of one front-end loader to assist with the cleaning and remediation of an illegal dumping site in Clocolan, Free State.
The front-end loader will be required for five working days, from 6 to 10 October 2026, excluding weekends. The municipality intends to appoint a reliable supplier capable of delivering the required equipment within the specified timeframe and providing it on a wet-rate basis.
The project aims to support efficient environmental remediation while ensuring cost-effectiveness, timely service delivery and compliance with municipal procurement and regulatory requirements.
Scope of Work and Responsibilities
The successful service provider will be responsible for:
- Providing one front-end loader for a period of five working days.
- Supplying equipment suitable for cleaning and clearing an illegal dumping site.
- Providing a front-end loader fitted with a general-purpose bucket and teeth.
- Ensuring the equipment has a minimum bucket capacity of 1.8 to 3.0 cubic metres.
- Delivering the equipment within three calendar days after receipt of the official purchase order.
- Providing the equipment on a wet-rate basis, inclusive of the applicable operational costs for the contracted period.
- Ensuring the machinery is in good working and operational condition.
- Providing the equipment for the agreed operational dates of 6–10 October 2026.
- Complying with all applicable municipal procurement and operational requirements.
- Ensuring timely mobilisation and delivery of the equipment.
- Meeting all contractual obligations relating to the rental period.
Technical Requirements
The required front-end loader must:
- Be suitable for heavy-duty site cleaning and material handling.
- Have a general-purpose bucket with teeth.
- Have a bucket capacity of between 1.8 and 3.0 cubic metres.
- Be delivered within three calendar days of the official purchase order.
- Be available for the full five-working-day operational period.
- Be supplied under a wet-rate rental arrangement, incorporating the required operational expenses.
Supplier Requirements
Suppliers must:
- Provide a valid Central Supplier Database (CSD) registration number on the quotation.
- Submit pricing that remains valid for 30 days from the closing date.
- Demonstrate the ability to supply and deliver the required equipment within the prescribed timeframe.
- Comply with applicable municipal procurement requirements.
- Meet the municipality’s preferential procurement requirements.
Shortlisted or successful bidders may be required to submit:
- Company registration certificate.
- Valid SARS Tax Compliance Status (TCS) PIN, issued within 30 days of the closing date.
- Current municipal rates and taxes statements for the company and all directors.
- Municipal accounts that are not more than three months in arrears.
- Lease agreement where the business operates from rented premises.
- Fully completed MBD 4 – Declaration of Interest form.
Preferential Procurement Evaluation
The quotation will be evaluated using an 80/20 preferential procurement system:
- 80 points: Price.
- 20 points: Specific goals relating to:
- Black ownership.
- Women-owned enterprises.
- Disability-owned enterprises.
- Youth-owned enterprises for persons aged 18–35.
- Locality of the business within the municipality’s jurisdiction.
Wet-Rate Requirement
The rental will be based on a wet-rate pricing model, meaning the quoted rate is intended to cover the operational costs associated with the machinery for the contracted period.
Suppliers should ensure that their quotations clearly reflect the applicable wet-rate pricing and any costs included in the rate.
Important Tender Conditions
- The equipment must be delivered within three calendar days of receiving the official purchase order.
- The municipality reserves the right to cancel the order or pursue appropriate legal remedies if the supplier fails to meet the required delivery deadline.
- The front-end loader must remain available for the full five-working-day operational period.
- All submitted prices must remain valid for 30 days from the tender closing date.
- Suppliers must comply with applicable municipal procurement and preferential procurement requirements.