Judge’s Secretary Vacancy at Supreme Court of Appeal
About the Office of the Chief Justice
The Office of the Chief Justice (OCJ) is dedicated to ensuring an independent and efficient judicial system in South Africa. The OCJ provides essential administrative and operational support to judges and the judiciary, ensuring that justice is served fairly and efficiently. As part of its mission, the OCJ seeks highly skilled professionals to support its vision of a transformed and accessible justice system.
Job Overview
- Job Title: JUDGE’S SECRETARY
- REF NO: 2025/31/OCJ (X2 POSTS)
- Salary: R308 154 – R362 994 per annum (Level 07). The successful candidate will be required to sign a performance agreement.
- Location: Supreme Court of Appeal, Bloemfontein
- Closing Date: 4 April 2025
Job Description
The Office of the Chief Justice is seeking two highly organized and detail-oriented individuals to serve as Judge’s Secretaries at the Supreme Court of Appeal in Bloemfontein. This role requires exceptional administrative, organizational, and communication skills to support judges in their daily functions.
Key Responsibilities
- Provide general secretarial and administrative support to the judge.
- Type (or format) draft memoranda, decisions, opinions, or judgment entries assigned by the judge.
- Manage and type correspondence, judgments, and orders (including Dictaphone typing).
- Arrange and diarize appointments, meetings, and official visits.
- Coordinate travel and accommodation arrangements.
- Store, safeguard, and update case files, ensuring accuracy and compliance with legal procedures.
- Perform digital recordings of court proceedings, particularly urgent after-hours cases.
- Accompany the judge to court and assist in managing the judge’s vehicle, including the logbook and driving duties when required.
- Prepare reports, financial disclosure statements, and case management documentation.
- Arrange refreshments for the judge and visitors, ensuring professional hospitality.
- Manage the judge’s library, update legal documentation, and conduct legal research as needed.
- Ensure strict confidentiality, accuracy, and professionalism in all assigned tasks.
Requirements & Qualifications
- Minimum Qualification: Grade 12 Certificate.
- At least one year of secretarial experience (preferably in a legal/court environment).
- A valid driver’s license is required.
- An LLB degree or a minimum of 20 completed modules towards an LLB, BA Law, or BCom Law degree will be an added advantage (results must accompany the application).
- Proficiency in English (written and verbal).
- Strong computer literacy skills (MS Office: Word, Excel, PowerPoint).
- Excellent typing skills – shortlisted candidates will be required to pass a typing test.
- Exceptional interpersonal, organizational, and communication skills.
- Ability to work under pressure and meet strict deadlines.
- Strong research capabilities, confidentiality, and time management skills.
Skills & Competencies
- Legal Administration: Ability to manage and update legal case files.
- Communication: Strong verbal and written communication skills.
- Problem-Solving: Ability to work independently and resolve administrative challenges.
- Attention to Detail: Precision in typing and formatting legal documents.
- Time Management: Ability to prioritize tasks and manage multiple deadlines.
- Confidentiality: Maintaining discretion in all judicial matters.
- Professionalism: Strong ethical conduct and interpersonal relationships.
Application Process
Submission: Applications must be submitted via email to: 2025/31/OCJ@judiciary.org.za
Enquiries:
- Technical Enquiries: Ms. S. Collins – Tel No: (051) 492 4623
- HR Enquiries: Ms. N. de la Rey – Tel No: (051) 492 4523
Application Guidelines
- Applicants must use the prescribed Z83 application form (available from Public Service Department offices or the DPSA website:
- Applications submitted with an incorrect Z83 form will be disqualified.
- Applications must be originally signed and dated by the applicant and accompanied by a detailed CV outlining qualifications, competencies, and experience.
- Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents before the interview (documents must not be older than six months).
- Candidates applying for multiple posts must submit separate Z83 applications for each position.
- Faxed or photocopied application documents will not be accepted.
Selection Process
- Successful candidates will undergo Personnel Suitability Checks (criminal record, citizenship, financial record, and qualification verification).
- Candidates will also be required to complete two pre-entry assessments (practical and ethical exercises) to determine their suitability for the role.
- If you do not receive feedback within three (3) months after the closing date, please consider your application unsuccessful.
How to Ace Psychometric Tests and Assessments
The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act 55 of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women, Persons with Disabilities and youth.
Take the next step in your legal career! Apply now to become part of South Africa’s judicial system.