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    POPIA Officer Job Opportunity at the University of the Free State

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    POPIA Officer Job Opportunity at the University of the Free State

    Are you looking for an exciting career opportunity in the legal and compliance sector? The University of the Free State (UFS) is offering a position for a POPIA Officer (post level 8) at their Bloemfontein campus. This role presents a unique opportunity to be part of a dynamic team driving compliance with the Protection of Personal Information Act (POPIA). The successful candidate will play a key role in ensuring UFS’s adherence to privacy and data protection standards, contributing to a more transparent and accountable environment.

    POPIA Officer Job Details:

    • Job Title: POPIA Officer (post level 8)
    • Job ID: 6088
    • Organizational Unit: University of the Free State → Registrar → Deputy Registrar: Legal Services and Compliance
    • Location: Bloemfontein Campus, Free State, South Africa
    • Contract Type: Permanent
    • Occupational Level: Junior Management
    • Closing Date: 1st April 2025
    • Salary: Available on request
    • Fringe Benefits: Pension scheme, medical aid, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits

    Key Responsibilities of the POPIA Officer:

    The POPIA Officer will assist in the overall implementation and management of the POPIA project at UFS. Some of the key duties and responsibilities of the position include:

    • Assessing and evaluating the feedback from the implementation of POPIA.

    • Supporting the POPIA Forum and Project Manager(s) to complete outstanding tasks related to the implementation of the POPIA project.

    • Assisting with the coordination of the project implementation phases and compliance monitoring.

    • Supporting the POPIA Forum to ensure effective and smooth rollout of the project.

    • Helping to implement the POPIA management system within UFS.

    • Identifying and managing risks related to POPIA compliance, including conducting risk assessments.

    • Providing regular updates on the status of POPIA implementation to stakeholders.

    • Overseeing administrative activities related to POPIA management, including documentation.

    • Handling data breaches and complaints, maintaining a log of incidents.

    • Managing financial processes, such as tracking payments, creating requisitions, and ensuring compliance with budgeting requirements.

    • Preparing reports, presentations, and handling confidential information discreetly.

    The role requires someone with strong attention to detail, the ability to work under pressure, and the capability to meet deadlines while managing multiple tasks. Additionally, the successful candidate will need to demonstrate strong leadership, communication, and organizational skills.

    Inherent Requirements:

    To qualify for this role, candidates must meet the following essential requirements:

    • Educational Requirements:

      • A Professional Bachelor’s Degree on NQF Level 8 in Law, or a Bachelor’s Degree/Advanced Diploma/BTech Degree in Information and/or Communication Science, Compliance, Risk Management, or a related field at NQF Level 7.

    • Experience:

      • A minimum of three (3) years’ experience in a POPIA, Risk Management, ICT, or similar environment.

      • At least two (2) years’ experience in a management or supervisory capacity.

    Recommended Qualifications:

    While not essential, the following are considered advantageous:

    • Experience in the Higher Education sector.

    • Knowledge of university systems, policies, and procedures.

    • Understanding of POPIA, risk management, and governance.

    • Exposure to POPIA implementation projects.

    Key Competencies:

    The following competencies are critical for success in this role:

    • Results Orientation: Ability to overcome obstacles, fulfill obligations, and stay focused on completing tasks.

    • Strategic Thinking: Ability to work towards perfection, plan effectively, and maintain an organized approach.

    • Business Acumen: Understanding of work regulations, strong proficiency in MS Office, and adherence to rules.

    • Leadership: Maintaining motivation and energy, fostering cooperation, and encouraging a positive team environment.

    • Building Coalitions: Ability to engage with people confidently and build strong personal relationships.

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    Application Process:

    To apply for the POPIA Officer position, candidates must submit their applications online through the official UFS vacancy website: University of the Free State – POPIA Officer Application.

    Applications submitted through other platforms will not be considered.

    Ensure that your application includes the following documents:

    • Curriculum Vitae (CV) and Cover Letter

    • Copies of qualifications (SAQA accreditation for foreign qualifications)

    • A copy of your identity document (SA ID or passport for foreign nationals)

    • Proof of registration with a Professional Body (if applicable)

    • Driver’s license (if required)

    • Confirmation of employment from your current or previous employer (for external applicants)

    Assumption of Duties:

    The successful candidate is expected to assume duties on 1st May 2025 or as soon as possible thereafter.

    Enquiries:

    For more information about the POPIA Officer position, please contact:

    Also check: Judge’s Secretary Vacancy at Supreme Court of Appeal | Apply Now – Closing 4 April 2025

    The UFS reserves the right not to fill the post. Only shortlisted candidates will be contacted. If you do not receive communication within six weeks of the closing date, please assume that your application was unsuccessful.

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